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Job summary

Main area
Trauma & Orthopaedics
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
287-ASUR-221-25
Employer
Liverpool University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Aintree
Town
Liverpool
Salary
£28,392 - £31,157 per annum
Salary period
Yearly
Closing
14/04/2026 23:59
Interview date
15/12/2026

Employer heading

Liverpool University Hospitals NHS Foundation Trust logo

Medical Staffing Officer

Band 4

Job overview

The role is responsible for working as part of the Medical Staffing Team in delivering training and ensuring roster production within Resident Doctor rotational times.

The successful applicant will be a key member of the Team who will ensure Medical Rosters are maintained and accurate. They will also be liaising with the Clinical Rota Co-Ordinators to ensure compliance and governance of contractual rules.

*Please note this vacancy may close early once sufficient applications have been received*

 

 

 

 

Main duties of the job

  • The post holder will maintain the build and running of the Medical Rosters via Allocate and Healthroster, whilst engaging with Clinical Managers and other departments across the Trust.
  • The post holder will be expected update annual leave, sickness and aid colleagues to arrange shift swaps when required.
  • The post holder will produce, run and present various reports from Trust systems for use within the Trust and to external partners.
  • Responsible for discussions and sharing of information and advice with Clinical Rota Co-Ordinators and Medical Human Resources ensure slots and rotas are correct and built for full rotational period in Allocate.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. 

For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women’s, visit their careers page.

Detailed job description and main responsibilities

 

The post holder will maintain the build and running of medical rosters via Allocate HealthRoster, whilst engaging with clinical managers and other departments across the trust. 

The post holder will be expected to review and maintain quality of rosters, update of with leave, sickness, and aid doctors with any swaps and updates of the rosters. 

The post holder will produce various reports from the system for use within the Trust and externally. 

Responsible for discussions and sharing of advice with clinical Rota coordinators & Medical HR to ensure slots and rota patterns are correct and build for full rotational period in Allocate 

Present system training for clinical and non-clinical staff where required, as well as coordinate with departments and medical education in regard to local and Trust inductions 

 

Ensure all data in the roster is reflected correctly using ESR/Lead Employer/Health Education England data

The post holder would be required to deal with large amounts of data some of which would be of a sensitive nature e.g. payroll information. 

To provide system admin logins on Employee Online/Allocate Me for general users and access to Healthroster for roster builders. 

Assist the Medical Systems Project Manager and Team Leader where necessary with builds during the full trust roll out of Electronic Medical Rostering. 

To provide general system maintenance ensuring high levels of accuracy. 

The administrator would be expected to be able to ‘trouble shoot’ for problems encountered by staff in the absence of the senior staff thus minimising calls to the support desk. 

The administrator would be expected to ensure vigorous adherence to all trust data protection protocols. 

The post holder would be expected to escalate all issues of risk to the roster manager. 

To participate in all necessary mandatory training required for the role. 

To support and assist the support assistants where required, providing training to them, ensuring they complete their work in a timely manner and carry out their workload when on annual leave. 

The above list is not exhaustive and the role may change slightly as the implementation progresses.

 

Education and training development

 

Provide training from own or other disciplines on own subject area 

Committed to personal professional development and a willingness to undertake the full range of training required to perform the role, contributing fully to the PDR process. 

 

Person specification

Qualifications

Essential criteria
  • NVQ Level 3 in management/equivalent

Knowledge

Essential criteria
  • A demonstrable excellent working understanding of I.T. systems and databases including advanced knowledge of microsoft office and excel packages
  • Numerate with ability to collate, interpret and present statistical data/reports

Skills

Essential criteria
  • Analytical skills and ability to organise and collate Medical staff rotas, including ability to respond to make changes at short notice
  • well developed problem solving and judgement skills
  • good administrative and record keeping skills- paper and electronic
  • Good communicaiton & presentation skills, both verbal and written

Employer certification / accreditation badges

Fair Employment Charter Status - Aspiring LevelNHS Pastoral Care Quality AwardTrust IDVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleInvestors in PeopleArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Carer confident logo, the employers for carers confident schemeDisability confident committedStep into health

Applicant requirements

You must have appropriate UK professional registration.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Documents to download

Apply online now

Further details / informal visits contact

Name
Steven Jones
Job title
Assistant Service Manager
Email address
[email protected]
Telephone number
0151 529 6882
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