Job summary
- Main area
- Estates & Facilities Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday 08:00 - 16:00)
- Job ref
- 409-7798874
- Employer
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Ormskirk District Hospital
- Town
- Ormskirk
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 21/04/2026 23:59
Employer heading
Project Support Officer
NHS AfC: Band 4
After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.
Job overview
To provide a full range of administrative and project support duties to the Capital Team, assist with the project planning stages of capital & revenue Schemes. Liaise with other departments on both internal and external basis to organise meetings and assist with workload management. To act as the first point of contact for enquires and to deal with as appropriate, for the Capital Team. Plan and organise own time using initiative in order to manage and prioritise workload to meet necessary deadlines. To provide and maintain a project library and database for all of the Capital Schemes (Paper & Electronic).
Main duties of the job
To arrange in advance meetings (e.g. Project Board, Technical Meetings and User Groups), and associated documentation (e.g. Design, Technical, Pre Contract and Project Managers reports, agendas) and providing administrative support including taking and transcribing minutes and responsibility for producing and circulating papers as appropriate. To deal with incoming and outgoing emails, taking appropriate action where appropriate.
To maintain electronic diary appointments for the Capital Team, re-arranging and prioritising as required. To type and distribute letters, surveys , reports , circulars spreadsheets , policies , statements, presentations etc. and when required.
Responsibility for taking appropriate action in the absence of Senior Mangers in relation to complaints, press enquiries etc. using initiative and discretion as required.
Responsibility for dealings with highly confidential and sensitive information and using discretion as required.
To assist the Capital Team in the management of their day-to-day workload, operating flexibly within the role , providing all necessary support.
To ensure that all annual leave and sickness absence is recorded for the team onto the ESR system.
To provide general clerical duties, including photocopying and faxing.
Working for our organisation
The Secretary of State has approved the partnership between St Helens & Knowsley Teaching Hospitals and Southport & Ormskirk Hospitals.
From 1st July we have come together as a single organisation under the name Mersey & West Lancashire Teaching Hospitals NHS Trust.
The Trust delivers acute hospital care, intermediate care, community, and primary care services to a population of over 600,000 people with a combined workforce of around 9000 dedicated and skilled staff from 17 locations including Whiston, Southport & Formby, St Helens, Ormskirk and Newton hospitals.
The Trust provides regional services for burns, plastic surgery and spinal injuries to more than 4 million people across Mersey and West Lancashire, Cheshire, the Isle of Man and North Wales.
Our Vision is to deliver 5 Star Patient Care:
- CARE that is evidence based, high quality and compassionate
- SAFETY that is of the highest standards
- COMMUNICATION that is open, inclusive and respectful
- SYSTEMS that are efficient, patient centred and reliable
- PATHWAYS that are best practice and embedded, but also respect the individual needs of patients
Our achievements include:
- Trust rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- Awarded National Preceptorship Accreditation (2023) for our Nursing & AHP Preceptorship Programme
Please see our Wellbeing & Benefits booklet for more information on our staff benefits.
Detailed job description and main responsibilities
Please find attached Job Description and Person Specification for detailed main responsibilities and requirements.
Person specification
Qualifications
Desirable criteria
- NVQ up to level 3 or equivalent experience
- BTEC National Diploma in Building or industry related experience
- ECDL or equivalent
Knowledge and Experience
Essential criteria
- Previous secretarial or clerical experience
- Experience of Microsoft Office
Desirable criteria
- Experience of computerised systems, e.g. AutoCAD, CAFM, Micad
- Experience of NHS, structures and objectives
Skills
Essential criteria
- Organisational skills
- Excellent interpersonal skills
- Approachable and flexible
- Supportive to other members of the team
- Adaptable to changes
- Good communication and listening skills
- Committed and self-motivated
Other
Essential criteria
- Calm during periods of pressure
- Concentration when checking documents i.e. tender/contract documents
- Listening skills
- Required to work over MWL Hospital sites
- Office based
Desirable criteria
- Visit areas of the hospital sites that are uninhabited, inaccessible and unused
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Phil Greenough
- Job title
- Head of Hard Facilities Management
- Email address
- [email protected]
- Telephone number
- 01695 656735
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