Job summary
- Main area
- Administation
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 409-7400507
- Employer
- Mersey and West Lancashire Teaching Hospitals NHS Trust
- Employer type
- NHS
- Site
- Whiston Hospital
- Town
- Prescot
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 09/09/2025 23:59
- Interview date
- 18/09/2025
Employer heading

Medical Staffing Rota Co-ordinator
NHS AfC: Band 4
After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.
Job overview
The post holder will have overall operational responsibility for ensuring that the Surgical Care Group has sufficient medical cover to meet service demands.
The post holder will work closely with the Surgical Care Group Management and Clinical Teams to ensure that all medical rotas within the Care Group are EWTD and New Deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.
Please note, this vacancy may close early if a sufficient number of applications have been received.
Job description subject to change as per AfC review.
Main duties of the job
- Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
- To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
- Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
- Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
- Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
Detailed job description and main responsibilities
KEY DUTIES
- Prepare and publish the medical staffing on call rotas, inclusive of consultant rotas, within the Surgical Care Group within agreed timescales.
- To support the maintenance of all medical staffing on call rotas, inclusive of consultant rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
- Co-ordinate the provision of medical staffing cover to provide short, medium and long-term solutions including medical cover out of hours and vacancies across the Surgical Care Group.
- Monitor and record TRAC forms for medical staffing vacancies. Liaising with Clinical Director and Directorate Manager for actioning.
- Work closely with Staffing Solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
- Adhere to all trust and nationally agreed rules / terms and conditional nationally agreed rules around the use of bank and agency staff required once all internal options have b around the use of bank and agency staff.
- Monitoring of the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times. This would also include the arrangement of cover during examinations and junior doctor rotation
- Monitor and record any sickness absence in line with the Attendance Management Policy for all doctors, ensuring all episodes are recorded on ESR. Escalate triggers appropriately for action
- Be the liaison person for all junior doctor rotating to Trust including the co-ordination of the bleeps and to attend Grand Round and other relevant induction sessions.
- Liaise with Staffing Solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
- Responsible for highlighting to Clinical Directors / Consultants in relation to non-compliance of doctors Mandatory Training and Appraisals.
- Ensuring they are recorded on ESR when they have taken place.
- Escalate complex queries to Associate Director Manager/ Directorate Manager
- Be able to work as part of a team, promote effective flows in the department to cover leave to ensure office runs smoothly.
- General office duties including dealing with incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of the office environment.
- To work in a flexible manner in accordance with the Trust Policy.
Person specification
Qualifications
Essential criteria
- Educated to Diploma Level or equivalent
- NVQ III Business Administration or higher
Knowledge & Experience
Essential criteria
- Experience of liaising with medical staff in an NHS setting
- Experience of maintaining robust electronic systems
Desirable criteria
- Experience of medical rota management
- Experience of producing on-call rotas
Skills
Essential criteria
- Excellent IT skills including Microsoft Outlook, Word, Excel & Access
- Excellent communication skills
- Ability to work on own initiative and schedule work to meet deadlines.
- Ability to work within a busy environment and under pressure
- Ability to prioritise, take ownership and manage workload
- Ability to keep clear, concise records
- Flexible attitude towards work, task and changing priorities
- Ability to manage key stakeholder expectations
- Ability to use initiative to solve problems
- Knowledge of Trust computer systems
- Ability to work as part of a larger team
Other
Essential criteria
- Flexible to meet the needs of the service
- Ability to travel across hospital sites when required
- Comply with Trust policies and procedures at all times
- Ability and willingness to undergo further training for the post
- Maintain confidentiality at all times
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Jemma Smith
- Job title
- Assistant Directorate Manager
- Email address
- [email protected]
- Telephone number
- 0151 290 4182
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