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Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
NHS AfC: Band 3
Contract
Parhaol
Oriau
Rhan-amser - 15 awr yr wythnos (Mon - Tue: 9-5)
Cyfeirnod y swydd
409-7282106
Cyflogwr
Mersey and West Lancashire Teaching Hospitals NHS Trust
Math o gyflogwr
NHS
Gwefan
Millennium Centre
Tref
St. Helens
Cyflog
£24,937 - £26,598 per annum, pro rata
Cyfnod cyflog
Yn flynyddol
Yn cau
29/08/2025 23:59

Teitl cyflogwr

Mersey and West Lancashire Teaching Hospitals NHS Trust logo

Secretary/Administrator - Community Paeds

NHS AfC: Band 3

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Trosolwg o'r swydd

The post is full time 15 hours - Monday – Tuesday  

The position is located at the Millennium Centre, St Helens with Community Developmental Paediatrics team. The post requires a highly experienced administrator to manage a fast-paced environment to meet deadlines and to ensure that referrals are screened and priorities highlighted and to complete reports for submission to the trust and external agencies.

"Please note the job description and person specification are subject to change as per AfC review"

 

Prif ddyletswyddau'r swydd

  • To organise, provide and be responsible for secretarial and administrative support to  health professionals within the department including external NHS agencies for the neurodevelopmental pathway and working with the locality and safeguarding teams
  • To provide the first point of contact for all enquiries to the service from external agencies, being a point of contact for all queries, via email/telephone for the service and keeping appropriate staff/ agencies informed and meeting deadlines.
  • To undertake office duties, processing of the prescriptions as per organisational policy, recording and processing these using system1 data base.
  • To oversee the administration of the clerical work of the department, allocating routine duties to others in the team e.g. the booking and sending of appointments, re-organising cancelled appointments, organising referral lists with knowledge of priority level as issued by the team lead.
  • To ensure all correspondence for the service is typed allocated to clinicians or filed as required.

Gweithio i'n sefydliad

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.

We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

  • Rated Outstanding by CQC Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
  • National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

Please ensure you have read through the attached Job Description and Person Specification before submitting your application. 

Advertising date: 22nd August 2025

Closing date: 29th August 2025

Shortlisting date: W/C 1st September 2025

Proposed Interview date: 15th September 2025

Please note, this post may close earlier than advertised if a sufficient number of applications are received. 

Manyleb y person

Qualifications

Meini prawf hanfodol
  • Educated to GCSE level in English and Mathematics and/or equivalent qualification or experience
  • RSA III typewriting / word processing skills and/or equivalent qualification or equivalent experience
  • ECDL and/or equivalent qualification or experience
Meini prawf dymunol
  • Shorthand qualification and/or equivalent qualification or experience

Knowledge & Experience

Meini prawf hanfodol
  • Comprehensive understanding of a range of administration / secretarial procedures
  • Experience in preparing for meetings
  • Microsoft Office software
  • Ability to work as part of a team
Meini prawf dymunol
  • Understanding of Trust Internal Policies as appropriate
  • Experience of working within NHS
  • Experience using graphics software

Skills

Meini prawf hanfodol
  • Excellent IT skills
  • Ability to communicate effectively at all levels
  • Ability to manage / prioritise workload and work to strict deadlines
  • Capability to adapt to new and unexpected situations
  • Ability to accurately maintain computerised and manual filing / documentation systems
  • Ability to use own initiative and work independently
  • Excellent time management and problem-solving skills
  • Excellent interpersonal skills
Meini prawf dymunol
  • Good numerical skills for compilation of statistics

Other

Meini prawf hanfodol
  • Willing to undertake further training as required
  • Comply with Trust policies and procedures at all times
  • Understanding of confidential nature of role and awareness of GDPR
  • The ability to travel independently across the Trust
Meini prawf dymunol
  • The ability to work flexibly in accordance with service needs, which may include some Saturday working

Bathodynnau ardystio / achredu cyflogwyr

Nursing TimesApprenticeships logoDisability confident leaderArmed Forces Covenant Gold AwardNavajo - Merseyside and CheshireCare quality commission - OutstandingDying to Work CharterStep into healthHappy to Talk Flexible WorkingNHS Rainbow Badge - BronzeDefence Employer Recognition Scheme (ERS) - GoldPeople Promise

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Gwneud cais ar-lein nawr

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Janet Shearer
Teitl y swydd
Administration Services Coordinator
Cyfeiriad ebost
[email protected]
Rhif ffôn
07469443870
Gwneud cais ar-lein nawrAnfonwch hysbysiadau ataf am swyddi gwag tebyg