Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday within Core business hours)
- Job ref
- 350-TWS8114195-A
- Employer
- Mersey Care NHS Foundation Trust
- Employer type
- NHS
- Site
- The Pavilion, Hollins Park Hospital
- Town
- Warrington
- Salary
- £25,760 - £27,476 Per annum
- Salary period
- Yearly
- Closing
- 01/09/2026 23:59
Employer heading
Team Administrator
Band 3
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Mersey Care NHS Foundation Trust celebrates diversity and promotes equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
We take positive action to support disadvantaged groups and also particularly encourage applications from ethnically diverse, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
Using AI to support your application
Artificial Intelligence (AI) can be a helpful tool when preparing your application, supporting you to organise and structure your application and present your experiences clearly. However, we want to hear about your experiences and achievements. Please ensure everything you submit is truthful, accurate, and reflects your own work and experience. Your authentic story is the best way to help us understand who you are and what you can bring to the role. If content appears to be copied or misrepresented, it may impact the outcome of your application. We encourage you to use AI responsibly as a support tool, not a substitute for your own voice.
For tips and guidance, please refer to our applicant guidance.
Your experiences matter, let them shine.
Applications that appear mostly or fully generated by AI, without clear personal examples linked to the person specification, may be rejected.
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Job overview
To provide administrative support to Health and Safety Team and the Head of Safety and Security.
The post holder should be able to demonstrate excellent written and verbal skills, strong organisational and time management skills and have a high level of accuracy and attention to detail. Be able to demonstrate flexibility and use own initiative to carry out duties in such a way as to make a direct and positive contribution to the organisation.
Main duties of the job
Input data onto computerised systems as necessary and produce and maintain data and statistics as required by the Team and management etc.
Attend to team and personal email inbox correspondence appropriately.
Liaise with all staff in department to ensure systems and process are up to date and in line with Team requirements.
Make or change appointments on behalf of the Team and ensure that relevant documentation is available.
Ensure that efficient communications between the Team and other relevant agencies are maintained.
Compose routine/non-routine documents when necessary.
Maintain regular contact with the Team throughout the day when necessary. Exercise independent judgement and initiative based on acquired knowledge if problems arise.
Attend meetings and produce minutes and agendas.
Establish good levels of communication/liaison with departments and other services.
To co-ordinate annual leave documentation with the Team and other colleagues.
Make full use of information technology and co-operative in the introduction of technological developments.
The ability to work as a team member and be able to adhere to strict guidelines.
Undertake general office duties that fall in line with a team operating both in person and digitally.
Update and maintain tracking systems used by the team
Working for our organisation
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Detailed job description and main responsibilities
Please see the job description attached which gives further details regarding the team, role and main responsibilities.
Person specification
Skills
Essential criteria
- Ability to maintain confidentiality
- Organisational and time management skills
- Self motivated
- Drive and enthusiasm
- Excellent communication skills
- Excellent interpersonal skills
- Excellent organisational skills
Experience
Essential criteria
- Previous team administration experience
- Work independently or part of a team
Desirable criteria
- Minute Taking Experience
- Experience using ESR system
Qualifications
Essential criteria
- Educated to Level 3 (BTEC, Apprenticeship) standard or equivalent administrative experience
- Proven competence in various Microsoft Office packages
- Microsoft Excel proficiencies IT skills
- Maths and English GCSE or Equivalent
Desirable criteria
- Obtained or studying Advanced MS Excel
Knowledge
Essential criteria
- Ability to exercise initiative
- Diary maintenance
- Organising meetings
Desirable criteria
- Knowledge of the Trust’ Strategic Framework
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Joanne Fowlis
- Job title
- Head of Safety and Security
- Email address
- [email protected]
- Telephone number
- 0744 326 5467
- Additional information
Contact can be made Monday to Friday 0930-1700 via email preferably
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