Job summary
- Main area
- Administration
- Grade
- Band 4
- Contract
- Permanent
- Hours
- 30 hours per week (Part time actual hours and days of work to be discussed via interview. Hours will be worked within normal office hours, within and between Monday to Friday 9am to 5pm)
- Job ref
- 110-AC095-0525
- Employer
- Cwm Taf Morgannwg University Health Board
- Employer type
- NHS
- Site
- Ty Llidiard, Princess of Wales Hospital
- Town
- Bridgend
- Salary
- £26,928 - £29,551 per annum pro rata
- Salary period
- Yearly
- Closing
- 29/05/2025 23:59
Employer heading
Administration Support Officer
Band 4
We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000. We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.
Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.
We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.
Cwm Taf Morgannwg is a Living Wage Employer.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
If you are a proficient and experienced administrator with excellent organisational skills, wishing to work part time in an interesting varied role, this may be the job for you! You would be working with other dedicated administration support for the Senior Management Team within the CAMHS & Specialised Services Directorate. On occasion you may be required to assist with administrative duties as delegated by your Manager.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
To act as communication link for the Senior Management Team. This will involve the post holder being able to communicate with various services and agencies, internal and external and with personnel at all levels.
To be responsible for typing (audio/copy) of documents including numerical data.
To use information technology available to provide a comprehensive and efficient service. The post holder will need to use Word Processing, Excel, Power Point and on rare occasions the Myrddin PAS system to assist the Senior Management Team in the preparation, typing and presentation of audit, research, lectures and teaching materials.
To make appointments and organise meetings as required, ensuring that team members receive relevant papers/ information prior to meetings. To attend meetings and take minutes.
To manage the team diary, using judgement and experience to decide about the appropriateness of urgency of appointment, liaising with internal and external agencies as required.
To deal with sensitive and emotive issues which will require the use of diplomatic, discrete, sensitive, mature and professional skills at all times.
To review and enforce practices and procedures to ensure that the principles of Data Protection, Caldicott Standards and confidentiality are followed at all times.
Working for our organisation
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Detailed job description and main responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click apply now to view in Trac
Person specification
Qualifications
Essential criteria
- Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/ legal terms, organisational policies and procedures.
Desirable criteria
- RSA/OCR III word processing/typing or skills, including audio typing skills.
Experience
Essential criteria
- Experience of minute taking
- Experience of attending and supporting meetings including preparation of agenda, collation of reports, minute taking and distributing papers
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Sam Stroud
- Job title
- CAMHS Locality Manager
- Email address
- [email protected]
- Telephone number
- 01656 674955
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