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Job summary

Main area
Medical Records
Grade
Band 3
Contract
Permanent
Hours
  • Full time
  • Part time
Post 1 - 37.5 hours a week - Monday - Friday - 08:30 -16:30 and Post 2 - 22.5 hours a week - Monday - Friday - 08:30 - 13:00
Job ref
110-AC082-0525
Employer
Cwm Taf Morgannwg University Health Board
Employer type
NHS
Site
Royal Glamorgan Hospital
Town
Llantrisant
Salary
£24,433 - £26,060 per annum pro rata
Salary period
Yearly
Closing
18/05/2025 23:59

Employer heading

Cwm Taf Morgannwg University Health Board logo

Medical Records Library Clerk

Band 3

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000.  We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

Looking for 2 new staff members to come and work within the Medical Records Department within our Library environment.  The contracts are permanent and the hours will be as follows -

Post one - Monday - Friday - 08:30 - 16:30

Post two - Monday - Friday - 08:30 - 13:00

This post covers all library duties, as well as Admissions and Medico-legal work.

Main duties of the job

The main duties are as follows -

Filing and retrieving paper records from our library in an accurate and timely manner.

To track and locate case notes for other areas and hospitals

To prepare and provide case notes for clinics and admissions.

Being involved in the digitising of paper records, prepping, scanning and quality checking of the records on our digitisation system.

To deal with all Subject Access requests from Solicitors, police, other agencies and patients adhering to GDPR regulations.  

Working for our organisation

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family.  Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

  • We listen, learn and improve
  • We treat everyone with respect
  • We all work together as one team

 

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Person specification

Qualifications

Essential criteria
  • NVQ Level 3 or relevant experience

Experience

Essential criteria
  • Working in a busy office environment
Desirable criteria
  • Previous hospital experience

Knowledge

Essential criteria
  • An understanding of office procedures.
  • Knowledge of GDPR regulations

Employer certification / accreditation badges

Age positiveDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.hyderus o ran anableddAccredited Living Wage EmployerWelsh logo for Armed Force Bronze Award for Cym Taf UHBAccredited Living Wage EmployerCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are not necessary

Documents to download

Apply online now

Further details / informal visits contact

Name
Diane Chick
Job title
Medical Records Manager
Email address
[email protected]
Telephone number
01443 443233
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