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Job summary

Main area
Medical Records
Grade
Band 2
Contract
Fixed term: 8 months (Until the 31.3.2026 due to funding.)
Hours
Full time - 37.5 hours per week (Shift 1 - 07:30 - 15:30 - Monday - Friday - Shift 2 - 09:30 - 17:30 - Monday - Friday)
Job ref
110-AC121-0525
Employer
Cwm Taf Morgannwg University Health Board
Employer type
NHS
Site
The Hub Williamstown
Town
Tonypandy
Salary
£23,970 per annum
Salary period
Yearly
Closing
02/06/2025 23:59

Employer heading

Cwm Taf Morgannwg University Health Board logo

Medical Records Clerk - Storage

Band 2

We provide healthcare services to people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf county borough areas, serving a population of around 450,000.  We are ideally situated between Wales’s capital city, Porthcawl to the west, and the stunning scenery in the Brecon Beacons.

Our vision is to care for our communities and patients by preventing ill-health, promoting better health, providing excellent services and reducing the need for inpatient care wherever possible through the provision of strengthened home, primary and community care.

We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity and marriage and civil partnership.

Cwm Taf Morgannwg is a Living Wage Employer.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

All applicants are invited to apply in Welsh or English, and no preference will be given to applications submitted in either language.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Job overview

These posts offer an opportunity to work within the Medical Records storage hub supporting the Medical Records Department.  The posts will involve the retrieval and filing of case notes, in addition to scanning documentation.  The successful candidates will need to work as a team and be trained in all streams of work being undertaken within the Hub.  On the job training will be provided and the successful candidates will need to be numerate and literate and be able to work under pressure.

Shift 1 – 07:30 – 15:30 Monday – Friday

Shift 2 – 09:30 – 17:30 Monday - Friday

This post is Fixed Term until 31.03.2026 due to funding.

Main duties of the job

Duties include record filing/retrieval, receipt/dispatch, electronic tracking and digitising paper records.  Candidates must be numerate, literate, work well under pressure and understand patient confidentiality, with good communication and keyboard skills.  Previous experience is desirable but training is provided.

This is very physical work in a large warehouse with tight deadlines.  Staff will retrieve and file records on high and low shelves, using safety ladders, moving case notes via appropriate trolleys and cages.

The ability to speak Welsh is not required for these posts but Welsh speakers are welcome to apply. 

Working for our organisation

Cwm Taf Morgannwg University Health Board provides primary, secondary and community health services to around 450,000 people living in the Bridgend, Merthyr and Rhondda Cynon Taf area.

We live by our core values:

*  we listen, learn and improve

*  we treat everyone with respect..

*  we all work together as one team.

We are a proud local employer: around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve. 

Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents or please clinic "apply now" to view in Trac. 

Person specification

Experience

Essential criteria
  • working in a busy office environment

Skills & Knowledge

Essential criteria
  • Good communication and keyboard skills

Education & Qualification

Essential criteria
  • Good standard of general education or relevant experience

Employer certification / accreditation badges

Age positiveDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.hyderus o ran anableddAccredited Living Wage EmployerWelsh logo for Armed Force Bronze Award for Cym Taf UHBAccredited Living Wage EmployerCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Diane Chick
Job title
Medical Records Manager
Email address
[email protected]
Telephone number
01443 443233
Additional information

Diane Chick

Medical Records Manager

[email protected]

01443 443233

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