Job overview

An exciting opportunity has arisen for an administrative Optometry placement coordinator to join the Optometry team in Cwm Taf Morgannwg University Health Board. This is a new role, responsible for coordinating the health board hospital-based clinical placement programme for optometrists pursuing post-graduate specialist qualifications. 

The successful candidate will be an experienced administrative worker who will be responsible for arranging and coordinating placements for post-graduate optometrists, as well as providing administrative support to the Head of Optometry. The post-holder will be required to attend hospital sites within the health board as needed, to ensure smooth rota planning, onboarding, clinic room allocation etc. and to ensure placements are arranged to meet both the needs of the trainee and the Ophthalmology service. 

Applicants will need to be highly organised, adaptable, motivated and be able to prioritise their workload. The role requires good IT skills, attention to detail, and excellent written and verbal communication skills. Previous experience of working within a similar environment will be advantageous. 

This post is fixed term/secondment for 5 months to 31/03/2026 due to funding. If you are interested in applying for this as a secondment position, you must obtain permission from your current line manager prior to applying for this post

Main duties of the job

The post holder will lead on all administrative duties relating to arranging placements in secondary care for optometry post-graduate qualifications across the health board. They will ensure that these short-term clinical placements are managed effectively and efficiently.

The post holder will need to be reliable, flexible and well-organised with strong verbal and written communication skills as they will be dealing with queries from different sources. 

Work as part of the multi-disciplinary team and provide expertise in the proactive management of placements. This includes ensuring the suitability and capacity of the Eye Clinic to host placements.

Ensure smooth training experience for trainee and mentor.

Provide administrative support to Head of Optometry.

Be guided by CTMUHB guidelines, procedures and relevant All Wales policies.

Respond to day-to-day placement/trainee queries, and escalate any complex issues to their Line Manager.

Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn’t mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn’t ‘fluency’, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see ‘Welsh Language Guidance’ in the documents right at the bottom.  

Working for our organisation

and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.

Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.

CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.

Our CTM 2030 Strategy—Our Health, Our Future—focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:

•            We listen, learn, and improve

•            We treat everyone with respect

•            We work together as one team

CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.

At CTM, you’ll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.