Job summary
- Main area
- Administrative and Clerical (Pharmacy)
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Job ref
- 040-AC149-0525
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Pharmacy Department, Nevill Hall Hospital
- Town
- Abergavenny
- Salary
- £26,928 - £29,551 per annum
- Salary period
- Yearly
- Closing
- 05/06/2025 23:59
Employer heading
Pharmacy Office Manager
NHS AfC: Band 4
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01497 745805 option 3.
If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.
Job overview
This is an exciting opportunity to join the Pharmacy Team at Nevill Hall Hospital.
We are seeking an experienced and highly organised Pharmacy Office Manager to lead and coordinate administrative services within our dynamic pharmacy team. This pivotal role supports senior pharmacy leadership and ensures smooth day-to-day operations across the department.
Main duties of the job
- Assist Pharmacy Site lead, Principal Pharmacists and Pharmacy Senior Management Team in organisation of managerial responsibilities.
- Provide high-level administrative support to pharmacy leadership.
- Oversee office systems, policies, and procedures to improve efficiency.
- Coordinate meetings, maintain records, and manage internal communications.
- Ensure compliance with workforce and regulatory requirements.
- Initiate and establish new systems of work to improve efficiency and effectiveness.
- Use advanced IT systems (Microsoft 365, Oracle, ESR) for reporting and documentation.
What We’re Looking For:
- Strong administrative background with leadership experience.
- Excellent communication, organisational, and IT skills.
- Ability to manage multiple priorities and work independently.
- Knowledge of NHS systems and pharmacy operations is desirable.
Join us and play a key role in supporting high-quality pharmacy services across our sites.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please clink "Apply now" to view in Trac.
Person specification
Qualifications and Knowledge
Essential criteria
- Good standard of education to GCSE level (or equivalent) including English and Maths
- Excellent knowledge and application of Microsoft 365 and Microsoft Office
- Excellent organisational skills with proven ability to work across many tasks/projects simultaneously
Desirable criteria
- Evidence of continuous professional development
- RSA 3 or equivalent advanced typing/keyboard skills
Experience
Essential criteria
- Extensive experience of working in an office (or similar) environment
- Business Support experience, including preparation of agendas, collation of reports and minute taking
- Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience
Desirable criteria
- Experience of providing secretarial and administrative support
- Experience of electronic diary management
- Experience of providing Project Management support
Skills and Attributes
Essential criteria
- Excellent communication skills and ability to communicate well with staff at all levels
- Ability to work effectively within the team
- Excellent organisational skills, effective planning and prioritising skills.
- Time management skills
- Innovative
Desirable criteria
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
- Knowledge of Hospital Pharmacy practice
- Ability to travel between sites
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Meabh Catherine Cassidy
- Job title
- Pharmacy Manager, Nevill Hall Hospital
- Email address
- [email protected]
- Telephone number
- 01873733198
- Additional information
Lynne Herring, Lead Pharmacist Operational Services NHH
01873 732506
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