Job summary
- Main area
- Digital
- Grade
- Band 3
- Contract
- Permanent
- Hours
- 37.5 hours per week (Full time - 37.5 hours per week)
- Job ref
- 040-AC028-0126
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- TY Gwent
- Town
- Cwmbran
- Salary
- £25,313 - £26,999 per annum
- Salary period
- Yearly
- Closing
- 01/02/2026 23:59
Employer heading
Digital Procurement Administrator
Band 3
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
Manage digital procurement processes, including obtaining quotations, negotiating with suppliers, analysing and converting quotes into
orders and ensures current contractual arrangements are used and referenced on orders.
Track and expedite deliveries, resolve issues such as damaged goods or delays, and maintain effective communication with suppliers to
meet organisational needs.
Maintain accurate administrative systems and processes to ensure efficient service delivery.
Provide support for financial management and supply chain operations, contributing to the development and delivery of cost-saving
initiatives.
Act as a key point of contact for internal and external stakeholders, responding to queries via telephone and email.
Provide advice and assistance on routine digital-related queries, ensuring excellent customer service in a busy, technically challenging
environment.
Contribute to service improvement initiatives within the Digital Directorate.
Ensure compliance with organisational policies, including Data Protection and confidentiality standards, while working independently and
flexibly.
Main duties of the job
Join Our Digital Team!
We’re looking for an organised, proactive individual to support planning, procurement, and digital operations across the Health Board.
What you’ll do:
- Plan & Organise: Prioritise workloads, manage deliveries, and keep systems up to date.
- Drive Improvement: Support audits, produce KPI reports, and help refine processes.
- Communicate & Collaborate: Be the go-to contact for suppliers and teams, process orders, and ensure compliance with procurement and financial standards.
- Manage Finance: Handle requisitions, invoices, and budgets using ERP systems like Oracle.
- Support Digital Services: Maintain catalogues, update assets, manage calls, and research hardware/software solutions.
- Lead & Mentor: Share knowledge, train new staff, and help implement new procedures.
Why you’ll love it:
You’ll play a key role in delivering efficient, compliant, and innovative digital services that support the Health Board’s mission.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
Job Summary
We are looking for a highly organised and proactive individual to join our Digital Directorate, managing procurement processes and supporting operational delivery. This role involves coordinating supplier relationships, financial management, and digital systems to ensure efficient, compliant, and cost-effective services.
Main Responsibilities
- Procurement & Finance: Obtain and negotiate quotations, convert quotes into orders, track deliveries, and resolve issues. Process requisitions, invoices, and budgets using ERP systems (e.g., Oracle), ensuring compliance with procurement frameworks and financial regulations.
- Planning & Administration: Prioritise workloads, maintain accurate records, manage storeroom operations, and update order systems to support smooth service delivery.
- Digital Support: Maintain Oracle catalogues, update pricing and product details on SharePoint, manage Halo calls, and keep asset records current. Research hardware/software options and alternative suppliers.
- Communication & Customer Service: Act as a key contact for suppliers and internal teams, handle queries, and provide advice on routine digital matters while maintaining positive relationships.
- Improvement & Compliance: Contribute to service improvement initiatives, produce KPI reports, support audits, and ensure adherence to Data Protection, confidentiality, and Health Board policies.
- Leadership & Training: Demonstrate tasks to new staff, mentor junior team members, and assist in implementing new procedures.
Person specification
Person Specification
Essential criteria
- Personnel Specification
Desirable criteria
- Personnel Specification
Experience
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Skills and Attributes
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Meets all desirable criteria as per attached job description/person specification
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Sarah Humphries
- Job title
- Digital Head of Business Assurance
- Email address
- [email protected]
- Telephone number
- 07581313830
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