Job summary
- Main area
- Finance - Systems
- Grade
- Band 3
- Contract
- Permanent
- Hours
- 37.5 hours per week (Full time - 37.5 hours per week)
- Job ref
- 040-AC259-0725
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Ty Gwent
- Town
- Cwmbran
- Salary
- £25,313 - £26,999 per annum
- Salary period
- Yearly
- Closing
- 30/07/2025 23:59
Employer heading
Business Systems Support Officer
Band 3
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
An exciting opportunity has arisen for a motivated and enthusiastic individual to become an integral part of our Business Systems Team.
As a key part of the Corporate Finance team you will play a hands-on role in the administration and support of the Health Board’s core financial systems. You’ll work closely with a wide range of staff across the organisation, providing guidance and support that enables the team to deliver its overall objectives.
Main duties of the job
As a key member of a small, dynamic team, the post holder will play a vital role in the day-to-day administration and support of the Health Board’s Oracle-based Ledger and Enterprise Resource Planning (ERP) systems, including Self Service Procurement.
Provide users with routine information and reports and action a range of system set-up and routine maintenance (which will involve manual or electronic loading and validation of data).
The successful candidate should be familiar with excel and other Office 365 applications and comfortable with managing a variable workload and competing deadlines.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Systems support
- Providing Oracle systems support to finance staff and Aneurin Bevan self-service procurement (SSP) users
- To provide administrative support to the Finance Business Systems Team
- To undertake a range of administrative functions within the Oracle system
- To carry out and document system testing from scripts
- To write, update and adapt test scripts for Oracle and other finance systems
- To maintain project plans and documentation
- To provide advice to users on existing and new functionality
- To assist in the development of system and process controls
- To provide when required reports and information for users in accordance with end user specifications, identifying and utilising organisation’s recognised method, module or reporting tool to extract the information
- To produce system audit reports as and when required
- To attend and contribute to all Wales consortium governance when required
Oracle Financials Computer System
- To set up and maintain end users, in accordance with financial governance requirements, Health Board financial procedures and system administration procedures
- To set up and maintain the position hierarchy in accordance with Health Board FCPs, as required
- To provide period end closedown cover
- Ensure all relevant interfaces are promptly uploaded to the main system(s)
Other
- Any other duties as required and deemed appropriate by the Head of Business Systems and Governance & Controls
Person specification
Qualifications
Essential criteria
- Educated to GCSE level, including Maths & English (or equivalent)
- Knowledge of administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience
Experience
Essential criteria
- Significant experience of working in a Finance department (or similar corporate department) or an ERP Systems (e.g. Oracle) Administration Department
Desirable criteria
- Experience of Oracle Financials and associated tools
- Experience of training end users of a computer system
Skills
Essential criteria
- Standard level of Windows & Microsoft Office skills, including Excel, Word, Email and Internet
- Good interest and aptitude for Finance/Procurement Systems and general IT
- Good verbal communication skills
- Able to plan & prioritise work. Able to work to deadlines. Numerate and accurate
Knowledge
Essential criteria
- Understanding of finance/P2P processes
Desirable criteria
- Awareness of audit requirements
Personal Attributes
Essential criteria
- Self motivated and enthusiastic
- Strong interpersonal skills
Desirable criteria
- Willing to update knowledge and acquire new skills
Other
Essential criteria
- Able to travel to undertake the duties of the post at various locations
Desirable criteria
- Able to work occasional long hours to meet important deadlines
Employer certification / accreditation badges
.jpg "RNIB")
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- James Wills
- Job title
- Principal Finance Manager - Business Systems
- Email address
- [email protected]
- Telephone number
- 01495 765459
List jobs with Aneurin Bevan University Health Board in Administrative Services or all sectors