Job summary
- Main area
- Organisational Development
- Grade
- Band 4
- Contract
- 12 months (Secondment for 12 months due to maternity cover)
- Hours
- 22.5 hours per week (Part time - 22.5 hours per week)
- Job ref
- 040-AC316-0626
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Grange University Hospital
- Town
- Cwmbran
- Salary
- £28,819 - £31,626 per annum pro rata
- Salary period
- Yearly
- Closing
- 28/06/2026 23:59
Employer heading
Organisational Development Co-ordinator
Band 4
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.
Job overview
We’re looking for an enthusiastic and highly organised Organisational Development Coordinator to join our Workforce & Organisational Development team at Aneurin Bevan University Health Board on a 12-month maternity cover basis.
This is a pivotal role at the heart of our Organisational Development function, supporting learning and development activity that reaches over 16,000 staff across the University Health Board. The postholder will play a key role in ensuring our learning system runs smoothly, acting as the team’s expert administrator for the Electronic Staff Record (ESR) and Oracle Learning Management (OLM) and supporting colleagues across the organisation to access and manage learning effectively.
Alongside managing ESR and OLM, you’ll provide high-quality coordination and administrative support to a range of exciting OD programmes and projects that help individuals and teams thrive at work. From producing engaging learning communications to analysing data that informs improvement, you’ll see first-hand how your work contributes to improving the experience of staff and ultimately the services we provide to the people of Gwent.
We’re looking for someone who is proactive, digitally confident, and passionate about great organisation and systems, with the ability to juggle priorities and spot opportunities to improve the way we work.
Welsh and/or English speakers are equally welcome to apply
Main duties of the job
The post of Organisational Development Coordinator is at the heart of the Aneurin Bevan University Health Board’s Organisational Development team.
The Organisational Development Team form part of the wider Workforce & OD function, and provide a wide range of services/projects which support individuals and teams from all areas of ABUHB to thrive in the workplace and achieve their potential.
This role is:
Required to provide a comprehensive administration and coordination service which enables the OD function to run smoothly and efficiently. This requires proactive planning and organisation, close liaison with team members and other stakeholders, and regular reprioritising of workload in order to meet both planned and emerging demands.
Responsible for the use of the Electronic Staff Record (ESR) Oracle Learning Management (OLM) module and acts as the Organisational Development Team’s expert in any issues.
Required to create visually engaging learning and advertising materials which help to enhance the professional reputation of the Organisational Development function.
Expected to generate and analyse data relating to the activities of the Organisational Development team.
Encouraged to proactively identify ways of improving the efficiency or effectiveness of the Organisational Development services we provide, and take action in implementing improvements.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
• Coordinate the activities of the ABUHB Organisational Development team.
• Plan and arrange team meetings, development days and other workshops.
• Book suitable venues for Organisational Development activities and coordinate availability and of any technical equipment or learning materials required to create an effective learning environment.
• Provide a comprehensive learning administration service, including proactive creation, preparation and issue of learning materials for training events.
• Take responsibility for preparing learning venues (room layout, refreshments etc), welcoming learners and speakers and opening/closing training sessions when required.
• Act as the team expert in administration, problem-solving and reporting from ESR’s OLM module, to include:
o creating courses, offerings and classes
o establishing and recording learning pathways
o recording learner attendance/non-attendance
o creation, application and reporting of competencies
o NHS Wales eLearning
• To offer advice/training and support to users of the systems as required.
• Provide reports and performance information using the ESR Business Intelligence reporting tool.
• Act as the team expert in problem-solving user issues with Personal Appraisal & Development Review (PADR) recording in ESR.
• Lead on the maintenance of existing and creation of new OD team Intranet pages using the Cascade content management system.
• Lead or support development and design of visually engaging written or electronic advertising/marketing materials to promote the ABUHB Organisation Development activities.
• Create and maintain a system for efficiently capturing, monitoring, reporting and acting upon learner evaluation of OD activities.
• Use Oracle to raise orders and process invoices for the Senior OD Team as needed.
• Recognise and deal with sensitive comments, complaints or untoward incidents; taking appropriate remedial action and providing first level support Ensure that confidential and sensitive information is communicated in accordance with Information Governance protocols and Data Protection legislation.
• Work autonomously under own initiative and unsupervised when necessary.
• Demonstrate excellent time management and organisational skills to accommodate own workload whilst meeting service requirements.
• Deal with interruptions professionally whilst maintaining concentration and attention to detail.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Person specification
Qualifications
Essential criteria
- CQFW Level 4 or possess an equivalent level of demonstrable knowledge and experience
Desirable criteria
- Evidence of recent CPD relevant to the work of the ABUHB Organisational Development team
Experience
Essential criteria
- Specialist knowledge of using ESR and OLM in order to: • create courses, offerings and classes • establish and record learning pathways in ESR for appropriate staffing groups • offering advice and training to colleagues and the wider organisation • recording learner attendance/non-attendance o creation, application and reporting of competencies o NHS Wales eLearning
- Effective written, telephone and face-to-face communication with colleagues and stakeholders at all levels and from different professional staff groups
- Providing a high standard of customer service to both internal and external customers
- Providing an excellent administrative service to a busy team
- Working without supervision when required
- Working with online databases (preferably Oracle or equivalent IT based systems)
- Competent creation of data reports and analysis of data to identify issues/trends
- Competent use of Microsoft Outlook, Word, Excel and PowerPoint
Desirable criteria
- Working in the NHS
- Project management
- Administration of a teaching/training service
- Authoring of web pages (preferably using Cascade)
Aptitude and Abilities
Essential criteria
- Well organised, able to switch between tasks as required and deal with multiple issues
- Ability to prioritise multiple tasks in order to manage competing demands and meet deadlines
- Ability to work independently and without the need for direct supervision
- High professional standards with excellent attention to detail
- Comfortable with data and data analysis/manipulation
- Able to analyse problems and initiate appropriate solutions
Desirable criteria
- Ability to speak Welsh at Level 2 (as defined by the Welsh Language Skills Matrix)
Values
Essential criteria
- Role model our organisational values and behaviours at all times and be able to talk about and demonstrate the importance of these.
Other
Essential criteria
- Willingness to answer the telephone and open face-to-face events using bilingual greetings
- Ability to travel between ABUHB sites for the purposes of work, and to minimally travel more widely within NHS Wales or nationally to represent the Health Board at appropriate meetings or events
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Matthew Bidgood
- Job title
- Senior Organisational Development Practitioner
- Email address
- [email protected]
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