Job summary
- Main area
- Neurology
- Grade
- Band 3
- Contract
- Permanent
- Hours
- 25 hours per week (Part time - 25 hours per week)
- Job ref
- 040-AC159-0525
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- Royal Gwent Hospital
- Town
- Gwent
- Salary
- £24,433 - £26,060 per annum pro rata
- Salary period
- Yearly
- Closing
- 05/06/2025 23:59
Employer heading
Neurology Back up Medical Secretary
Band 3
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3.
If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.
Job overview
Back up Medical Secretary Neurology
To provide medical, secretarial and administrative service to Consultants to and team, including covering duties of the medical secretaries as required.
Main duties of the job
We are looking for an experienced, highly motivated back up medical secretary to join us within Neurology based at the Royal Gwent Hospital
You will be expected to demonstrate excellent organisational skills and be flexible and adaptable in your approach to work.
You must be able to work on your initiative use, tact and diplomacy where appropriate and possess excellent communication skills.
Audio typing skills are essential. Knowledge of hospital systems would be beneficial although full training will be given to the successful candidate.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
Main Responsibilities:
To provide back up support including audio typing service to Consultants and multi disciplinary teams, including typing patient clinic letters. Provide typing support where necessary to medical secretaries including results letters and other authorised reports and correspondence and actioning outcomes where applicable.
Filing and maintenance of patient case notes and other records including timely maintenance of Trust electronic patient information systems
Answer and action telephone enquiries from General Practitioners, other other hospitals, patients, patients’ relatives on behalf of the Consultant
Liaise with other personnel (i.e. Medical Records staff, Scheduling Teams) regarding the arrangement of follow-up appointments, on-going referrals to other departments, and generally assist with the smooth running of the service.
Deputise for the medical secretaries as required.
Person specification
Work experience
Essential criteria
- Previous secretarial experience
Desirable criteria
- Previous medical secretarial experience
Education and training
Essential criteria
- Good general education
- Knowledge of secretarial procedures and systems
- answering queries, progress chasing, task related problem solving,
- Vocational Level 3 or equivalent
- Audio typing
Desirable criteria
- Shorthand AMSPAR qualified
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Emma Griffiths
- Job title
- Service Improvement Manager
- Email address
- [email protected]
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