Job summary
- Main area
- Division of Surgery
- Grade
- Band 3
- Contract
- 24 months (The role is being created as part of a recent Medical Staffing restructuring, and a fixed‑term arrangement allows the new model to be tested and embedded before committing to a permanent establishment change.)
- Hours
- Full time - 37.5 hours per week (Core Hours (09:00 to 17:00) Monday to Friday)
- Job ref
- 040-AC117-0426
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- The Royal Gwent Hospital
- Town
- Newport
- Salary
- £26,300 - £27,890 per annum
- Salary period
- Yearly
- Closing
- 06/04/2026 23:59
Employer heading
Medical Staffing Assistant
Band 3
We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.
Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job overview
The Medical Staffing Assistant provides a comprehensive and professional administrative service to support the effective management of the medical workforce within the Division of Surgery. The role supports the Medical Staffing Manager and Coordinators to ensure safe, compliant and well‑resourced medical staffing arrangements across junior doctors, consultants and locums.
Acting as a key first point of contact, the post holder responds to routine medical staffing queries, provides accurate advice on basic terms and conditions, and supports the maintenance of compliant rotas, workforce records and locum cover. The role requires a high level of organisation, attention to detail and the ability to work with a degree of autonomy within established policies, escalating risks or issues appropriately to ensure patient safety and service continuity.
This is a fixed term post for 24 months to cover the needs of the service
Main duties of the job
- Provide day‑to‑day administrative support for medical staffing across the Division of Surgery.Support the booking and management of locum cover and maintain accurate workforce records across staffing systems.
- Assist with the organisation and monitoring of compliant medical rotas, including processing leave and rota changes.
- Act as a first point of contact for junior doctors and medical staff, responding to routine staffing and rota queries.
- Support junior doctor induction, rotations and onboarding arrangements.
- Maintain compliance with workforce policies, contracts and information governance requirements.
- Assist with workforce reporting, system updates and service improvement activities.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Person specification
Skills & Attributes
Essential criteria
- Strong IT skills, including use of spreadsheets, databases and multiple systems
- Excellent organisational and time-management skills
- Ability to prioritise and manage competing demands
- Effective problem-solving skills within defined procedures
- Good communication and interpersonal skills
- Understanding of the importance of governance, compliance and data accuracy
Desirable criteria
- Knowledge of medical staffing processes, rota rules or HR policies
- Experience supporting workforce reporting or establishment data
Experience
Essential criteria
- Experience of working in a busy administrative or office environment
- Experience of handling confidential or sensitive information
Desirable criteria
- Experience of working within Medical Staffing, Medical HR or an NHS workforce service
- Experience using ESR, e-rostering systems or locum management systems
Qualifications
Essential criteria
- Minimum of 5 GCSEs (or equivalent), including English and Maths
- NVQ Level 3 or equivalent demonstrable knowledge and experience in Business Administration, HR or a related area
Desirable criteria
- NAMPS training courses
- ECDL or equivalent IT qualification
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Hollie Murdoch
- Job title
- Medical Staffing Manager
- Email address
- [email protected]
- Additional information
Lisa Avery, Medical Staffing Co-ordinator ([email protected])
Deb Stoddart, Medical Staffing Support Officer ([email protected])
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