Job summary
- Main area
- Trauma and Orthopaedics
- Grade
- Band 2
- Contract
- 12 months (Fixed Term /secondment due to funding)
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 040-AC143-0425-A
- Employer
- Aneurin Bevan University Health Board
- Employer type
- NHS
- Site
- St Woolos Hospital
- Town
- Newport
- Salary
- £23,970 per annum
- Salary period
- Yearly
- Closing
- 20/05/2025 23:59
Employer heading
Clerical Support Officer / Call Handler
Band 2
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed. Please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01497 745805 option 3.
If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.
Job overview
We welcome applications to exciting posts within the Trauma and Orthopaedic Scheduling team based in St Woolos Hospital.
The Trauma and Orthopaedic scheduling team manage the diaries for all elective surgeries across ABUHB. This role will be the next stage in providing a more patient focused approach for the service.
The role is to be the first point of contact for anyone who wishes to contact our team. You will be responsible for dealing with inbound calls and emails to our team ensuring a one call resolution and emails dealt with within a set time scale. You will also be allocated to a scheduler to help maintain and book patients from the diary to ensure service targets and KPI's are met.
Main duties of the job
The successful candidates will work closely with the existing Trauma and Orthopaedic booking and scheduling clerks, developing a close working relationship with them. As such help and assistance is never far away.
We are looking for candidates with excellent communication and customer service skills. Previous call centre experience is desirable due to the nature of the role, however all other training can be provided in house. Previous WelshPAS and CWS experience would be advantageous.
The successful candidates will become valued members of team and have the opportunity to develop themselves professionally within the role.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
This post is fixed term/secondment for 12 months due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Experience
Essential criteria
- Working in a busy office environment
- Data inputting
- Call Centre Experience
Desirable criteria
- Customer Service experience
- Previous clerical experience or similar
Qualifications
Essential criteria
- Good Standard of education
- NVQ/QCF Level 2 in Business/Administration OR equivalent demonstrable experience.
- Computer Literate
Desirable criteria
- Business administration level 2 NVQ
- Knowledge of Administration Processes
Skills
Essential criteria
- Excellent communication skills
- Ability to meet deadlines
- Polite and professional telephone manner
- Ability to work well under pressure
- Ability to prioritise workload and achieve targets within given deadlines
- Ability to have a flexible approach working either as part of a team or using one’s own initiative
Knowledge
Essential criteria
- Able to follow instructions
- Understanding of team working ethos
- Numerate and Literate
Desirable criteria
- Ability to speak Welsh
Personal Attributes
Essential criteria
- Ability to work under pressure
- Willingness to work under direction but also a self-starter
- Demonstrate a commitment to achieving high quality standards
- Flexible approach to the needs of the service
- Accurate and methodical
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Ross Jones
- Job title
- Business Support Manager
- Email address
- [email protected]
- Telephone number
- 01495 363631
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