Job summary
- Main area
- Corporate Affairs
- Grade
- NHS AfC: Band 5
- Contract
- Permanent
- Hours
- Full time
- Flexible working
- Home or remote working
- Job ref
- 177-CORP-7428270
- Employer
- James Paget University Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- James Paget University Hospital
- Town
- Gorleston
- Salary
- £31,049 - £37,796 per annum
- Salary period
- Yearly
- Closing
- 22/09/2025 18:00
Employer heading
Executive Assistant Team Leader
NHS AfC: Band 5
Patient and staff experience is important to us and these are the behaviours we live by:
- Putting patients first
- Aiming to get it right
- Recognising that everybody counts
- Doing everything openly and honestly
Job overview
An exciting opportunity has arisen to join the team of Executive Assistants, supporting the Chair, Executive Managing Director, Executive Directors, Non-executive Directors, and Governors of the Trust.
Remote and hybrid working is available.
Main duties of the job
The successful candidate will provide an efficient, totally confidential administrative and secretarial support service. You will be proficient in both diary management and in minute taking to support various corporate meetings. We use several digital tools, so knowing your way around MS365 is useful.
As the first point of contact for the Chair, Executive Managing Director, and other directors and governors, the role is people-facing and also needs strong organisational and secretarial skills.
You will be used to working independently and to timetables, providing the organising skill our team needs to work efficiently and effectively, so you should be a team player with a flexible, collaborative approach, and a focus on continuous improvement.
Excellent communication skills, both written and verbal, are also core requirements to ensure your work contributes to the Directors' success.
Applicants are encouraged to review the job profile and person specification prior to applying for this post.
Working for our organisation
We want to attract the right people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your time with us. Our staff are central to everything we do, and we believe that investing in you is crucial if all of us are to reach our full potential together.
Detailed job description and main responsibilities
Please see the attached Job Description and Person Specification for an overview for these positions.
Person specification
Education and qualifications
Essential criteria
- Experience in a similar role where accuracy is essential
- Ability to take formal minutes
- Experience of planning and organising events and conferences.
- Ability to network with senior trust staff and external agencies
Desirable criteria
- Previous experience of working in a healthcare environment
Experience and knowledge
Essential criteria
- Excellent written and verbal skills
- Excellent organisational and communication skills
- Able to input data into databases accurately
- Able to prioritise work under pressure
- Act in a sensitive and confidential
Desirable criteria
- Project management skills
Skills, abilities and competencies
Essential criteria
- Excellent written and verbal skills
- Able to prioritise work under pressure
- Ability to work as part of a team
- Negotiation and persuasion skills
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Charlie Helps
- Job title
- Trust Secretary
- Email address
- [email protected]
- Telephone number
- 01493 453102
- Additional information
Please contact [email protected]
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