Job vacancy: Personal Assistant to Divisional Operations Director, James Paget University Hospitals NHS Foundation Trust, Gorleston-On-Sea

Job summary

Main area: Surgical Management Team
Grade: NHS AfC: Band 4
Contract: 11 months (Fixed Term end date 31/03/27 (Maternity Cover))
Hours: Part time - 22.5 hours per week
Job ref: 177-ELEC-7800689-A

Employer: James Paget University Hospitals NHS Foundation Trust
Employer type: NHS
Site: James Paget University Hospital
Town: Gorleston-On-Sea
Salary: £27,485 - £30,162 per annum pro rata
Salary period: Yearly
Closing: 09/04/2026 23:59

Personal Assistant to Divisional Operations Director

NHS AfC: Band 4

The James Paget University Hospitals NHS Foundation Trust serves a population of around 250,000 people in the Great Yarmouth, Lowestoft and Waveney areas. The Trust provides an integrated hospital and community children’s service.
Patient and staff experience is important to us and these are the behaviours we live by:

Putting patients first
Aiming to get it right
Recognising that everybody counts
Doing everything openly and honestly

‘Prior consideration will be given to NHS At Risk staff within East of England'

Detailed job description and main responsibilities

For a detailed overview of the main duties of the job, please refer to the attached Job Description and Person Specification.

Person specification

Education and Qualifications

Essential criteria

Recognised secretarial/administrative qualifications
RSA 3 Typing/Word Processing or equivalent as minimum criteria

Knowledge and Experience

Essential criteria

Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard
Evidence of self-development or training in administration and or/office practices
Used to working across a range of activities
Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook)

Desirable criteria

Excellent awareness of the terminology used within the health system
Knowledge of the NHS

Skills, Abilities and Competencies

Essential criteria

Excellent organisational skills and ability to use own initiative
Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required
Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion
Ability to produce accurate, high quality work at speed and to strict deadlines
Experience of managing highly confidential information in a professional and restricted manner
A high degree of motivation and flexibility
Decision making skills including negotiation and persuasion skills
Discreet and reliable

Behavioural Qualities

Essential criteria

Courteous and Respectful
Kind and Helpful
Responsive Communication
Effective and Professional

The James Paget University Hospitals NHS Foundation Trust recognises the requirement to promote health and reduce ill-health. The Trust is committed to the principles of improving working lives through a number of initiatives such as job share, flexible working and the development of a culture of openness and transparency. The Trust is committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
‘Prior consideration will be given to NHS At Risk staff within East of England'

Visa and Immigration

If you are wishing to apply for this role and would require sponsorship (this includes if you are already in a sponsored post and looking to change employer), you can determine the likelihood of obtaining a Certificate of Sponsorship for this post by assessing your circumstances against criteria specified on the gov.uk website https://www.gov.uk/skilled-worker-visa/your-job.

Please check your account regularly under “My Applications” to view the progress of your applications. If you do not hear from us within 4 weeks, please assume your application has been unsuccessful.

In submitting an application form, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process.

Please note that should we experience a high level of interest in this post, the vacancy may be closed prior to the stated closing date.

James Paget Hospitals uses tools to screen any applications generated by Artificial Intelligence (AI),