Job summary
- Main area
- Administrative and Clerical
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Flexible working
- Job ref
- 421-CORP-1118R
- Employer
- Harrogate and District NHS Foundation Trust
- Employer type
- NHS
- Site
- Harrogate District Foundation Trust
- Town
- Harrogate
- Salary
- £22,816 - £24,336 per annum
- Salary period
- Yearly
- Closing
- 07/05/2024 23:59
Employer heading
Practice Education Administrator
NHS AfC: Band 3
Harrogate and District NHS Foundation Trust cares for the population in Harrogate and the local area as well as across North Yorkshire and Leeds. We also provide children’s services in the North East in County Durham, Darlington, Middlesbrough, Stockton-on-Tees, Gateshead and Sunderland.
Harrogate and District NHS Foundation Trust is one of only two trusts in Yorkshire and Humber to be awarded HSJ’s Top 100 Best Places to Work. We believe that You Matter Most, and this is reflected in what we value: Kindness, Integrity, Teamwork and Equality. So if you’re looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients’ lives, Harrogate and District NHS Foundation Trust is the place for you.
Job overview
This is a unique opportunity for someone to develop their administrative skills and gain an understanding of how the NHS work with Higher Education Institutions to develop professional education programmes.
The role is to provide a comprehensive administration service supporting the delivery of all Trust Pre-Registration Nursing & Midwifery student placement activity and quality assurance systems and support to the Practice Education Team.
Main duties of the job
- To maintain high quality standards in the delivery and maintenance of educational data bases
- Responsible for the co-ordination of information from Learning Environment Managers (LEM’s) across the Trust and collating the information to form part of quality assurance reports.
- Arrange Practice Assessor up-date sessions.
- Arrange Learning Environment Manager (LEM) meetings.
- Maintain a database tracking student placement activity and produces reports on activity.
For more information please see the job description attached
Working for our organisation
The Practice Education Team leads on the development, maintenance and monitoring of quality assured placements for pre-registration Nursing & Midwifery students undertaking training within the Trust.
This involves the support of Nursing & Midwifery students undertaking pre-registration professional training programmes with Universities across the Yorkshire and Humber and Teesside regions.
Detailed job description and main responsibilities
Provision of in-house and external training programmes
- To maintain high quality standards in the delivery and maintenance of data base systems
- Responsible for the co-ordination of information from Learning Environment Managers (LEM’s) across the Trust and collating the information to form part of quality assurance reports.
Training Coordination
- Arrange Practice Assessor up-date sessions.
- Arrange Learning Environment Manager (LEM) meetings
- Maintain a database tracking student placement activity and produces reports on activity.
- Explores and secures training venues suitable for learning and training activity.
- Provides trainers with training materials as required for courses.
- Liaises with internal and external speakers to establish requirements and ensure the smooth running of events.
- Monitors course attendance and acts accordingly using own initiative.
- Maintains training records and learning activity using the Trust’s learning management systems and the Practice Assessor Register electronic systems.
- Provides regular quality assurance reports as required to support LEM and practice learning schedules
- Provides advice and guidance to students on practical issues related to their placement, eg car parking, point of contact for induction.
- Refers employees to the Clinical Lead for Practice Education / Practice Learning Facilitator for complex training requests.
- Maintains budget spreadsheet with accurate recording of funding and expenditure.
Evaluation system
- Maintain the evaluation system and process for PARE and ARC, recording evaluation information for the annual evaluation report.
Administrative Support
16. Arranges meetings and training activity on behalf of the Clinical Lead for Practice Education and PLF.
17. Takes and produces minutes at meetings.
18. Deals with queries, answering where appropriate or passing on to the appropriate person, via telephone, email or face to face.
Person specification
Qualifications and Training
Essential criteria
- 5 GCSEs or equivalent including mathematics and English
- NVQ level 3 in Business Administration or equivalent experience
Desirable criteria
- ECDL or appropriate word processing qualification
Knowledge
Essential criteria
- Knowledge of learning management systems
Desirable criteria
- Policies, practices and procedures e.g. NHS national policies, standards, requirements and directions that relate to measuring and improving the quality and safety of patient care
- Knowledge of HEI and HEE arrangements
- Knowledge of mentor register, LEMs and placement areas within a clinical setting
- Knowledge of PARE and ARC platform
Employer certification / accreditation badges
.png "National Preceptorship for Nursing Quality Mark")
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Mark Flowers
- Job title
- Clinical Lead for Practice Education
- Email address
- [email protected]
- Telephone number
- 01423557449
- Additional information
Please contact us on [email protected] with any queries.
List jobs with Harrogate and District NHS Foundation Trust in Administrative Services or all sectors