Detailed job description and main responsibilities

Main duties of the role include:

·          Organisation and co-ordination of Student Training Programmes, including liaising with University of Leeds Medical School.

·          Point of contact for Students, providing guidance and advice on a range of training and general issues.

·          Coordinate and deliver inductions for Medical Students.

·          Assist students with travel expense claims process, and deliver to Manager for approval.

·          Contribute to the quality and organisation of placements ensuring students and trainees have a positive experience at HDFT within remit of role. This involves trying to ensure that timetables are up-to-date and clear, and collection of feedback.

·          Build relationships with departments to ensure quality placements are provided to all students.

·          Co-ordinate and administer weekly teaching programmes. This involves liaising with the Foundation doctors and other teaching staff to ensure that the students receive high quality and well organised teaching to enhance their learning experience her at HDFT. Working alongside the Education Fellows, Placement Leads and Year Leads.

·          Co-ordinate Technology Enhanced Learning (TEL) such as VR, and HaloLens.

·          Formulate and manage PFA period for Leeds and non-Leeds University Students, maximising learning opportunities and acquisition of skills prior to the doctors taking up their roles.

·          Support with Undergraduate Medical Student Elective Placements.

·          Create and manage financial spreadsheets for Leeds University budget ensuring they are kept accurate and up to date.

·          Maximising the use of the Education Centre by taking room bookings, booking equipment and catering. This role involves liaising with centre users to ensure that their facilities needs are efficiently met.

·          Act as point of contact for Education Centre users responding to all enquiries and advising on facilities within the Education Centre. Instruct Education Centre users on the correct use of IT equipment and provide technical backup for audio-visual equipment where necessary. 

·          Commission services and process invoices.

·          To administrate relevant software such as Studywise. For example, amend approvers, add new starters and set up allocations. The post holder will approve study leave in principle and potential associated expenses, following the Study leave policy and procedures. Any study leave requests outside this remit will be escalated to the Deputy Medical Education Manager for approval.

·          Support administration of Easy Expenses, check new requests for evidence and appropriate study wise requests. Correspond with Doctors to make sure all evidence is in place and escalate to Manager for approval process.

·          Provide SAS administration; support SAS Tutor, organise SAS events and training, coordinate SAS programme. Cover administrative duties of SAS Forum including minute taking.

·          Simulation administration, support the Simulation Lead, coordinate Simulation Strategy Group, minute taking at Simulation Strategy Group.

·          Administer all associated shared mailboxes.

·          Coordinate administrative support for HELM.

·          Cover workload of the Undergraduate assistant when on leave/absence/working pattern.

·          Lead day to day workload management of Medical Education Undergraduate team.

·          Provide a wide range of administrative and secretarial procedures (including prioritising workload to expedite efficiency, sorting of post, paperwork associated with meetings or training, processing and recording of invoices in connection with caterers, speakers, room bookings and sponsorship).

·          Co-operate with other members of the Medical Education staff to provide departmental support and cover as necessary.

·          Support and assist the Deputy Medical Education Manager and Head of Education, Learning and Development in ensuring all aspects of running the Centre are efficiently managed.