Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Fixed term: 12 months (Maternity Cover. Secondment opportunity can be considered)
- Hours
- Full time
- Part time
- Job ref
- 419-7769147-AMS-MF
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Scarborough Hospital
- Town
- Scarborough
- Salary
- £25,760 - £27,476 pro rata
- Salary period
- Yearly
- Closing
- 23/04/2026 23:59
Employer heading
Assistant Medical Secretary
Band 3
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
We have an excellent opportunity for a motivated and organised individual to join our Gastroenterology Department as an Assistant Medical Secretary.
In this role, you will provide essential administrative and audio-typing support, working primarily for the Consultant Gastroenterologists and members of their team.
This is a valuable opportunity to develop your skills within a supportive team, and contribute to the smooth running of a busy clinical department.
The role will be predominantly based at Scarborough Hospital (alongside a Medical Secretary and Audio Typist)
We look forward to receiving your application!
Please note: This post may become Permanent at the end of Fixed Term/Secondment.
This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.
Main duties of the job
- Apply excellent administrative and audio-typing skills, supported by relevant experience or qualifications.
- Provide accurate audio typing and prepare clinical correspondence.
- Support Medical Secretaries across the wider Head & Neck Department.
- Print, process and distribute patient results letters, ensuring timely delivery to the post room.
- Manage general administrative and office duties to support the smooth running of the service.
- Demonstrate strong organisational skills, with the ability to prioritise a busy workload effectively.
- Work confidently and efficiently without direct supervision.
- Maintain regular communication with the medical secretary team.
- Uphold high standards of confidentiality and professionalism in all tasks.
- Engage in available training and development opportunities.
- Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
- Communicate effectively with patients maintaining a professional and confident telephone manner
Working for our organisation
Trust Information Pack:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
· Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
· 27 days holiday rising to 33 days (depending on NHS Trust service)
· A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
· A variety of different types of paid and unpaid leave covering emergency and planned leave
· Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
· NHS Car Lease scheme and Cycle to Work scheme
· An extensive range of learning and development opportunities
· Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Qualifications
Essential criteria
- Educated to GCSE Level or equivalent. English at C or above – or equivalent qualification/demonstrable experience.
- Word Processing and Computer literacy skills to RSA3/NVQ3 Level.
Experience
Essential criteria
- Previous Secretarial/Administrative experience (6 months minimum)
- Thorough knowledge of complex medical terminology
- Knowledge of Microsoft Office (Word, Excel and Outlook)
Desirable criteria
- Previous Office/Administrative experience in an NHS environment
Skills
Essential criteria
- Able to organise and prioritise own workload
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Elaine Dixon
- Job title
- Service Manager for General Medicine
- Email address
- [email protected]
- Telephone number
- 01723 385468
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