Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- 12 months (Up to 12 months fixed term or secondment to cover maternity leave)
- Hours
- Part time - 30 hours per week (Monday - Friday)
- Job ref
- 419-7704704-AMS-MI
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- York Hospital
- Town
- York
- Salary
- £25,760 - £27,476 pro rata
- Salary period
- Yearly
- Closing
- 27/04/2026 23:59
Employer heading
Assistant Medical Secretary
Band 3
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
We have an excellent opportunity for a motivated and well-organised individual to join our Respiratory Department as an Assistant Medical Secretary.
In this role, you will provide administrative support, working closely with the Respiratory Secretarial Team and Consultants. You will be involved in supporting a busy clinical service, gaining exposure to complex respiratory terminology and developing a strong understanding of pathways and patient care processes.
This is an opportunity to build your administrative skills within a supportive and collaborative team, while contributing to the effective and efficient running of a fast-paced clinical department.
The post is based onsite at York Hospital.
We look forward to receiving your application.
If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.
Main duties of the job
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Utilise strong administrative and audio-typing skills, supported by relevant experience or qualifications, to produce accurate clinical correspondence.
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Print, process, transmit, and distribute patient correspondence and results letters, ensuring deadlines are met and items are sent promptly to the post room where required.
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Offer cross-cover and administrative support to Medical Secretaries across the wider Respiratory Department when required.
- Provide timely and precise audio typing to support Respiratory Consultants and the wider clinical team.
- Undertake a range of general administrative and office duties to support the efficient day-to-day running of the service.
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Demonstrate excellent organisational skills, with the ability to manage and prioritise a varied and demanding workload.
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Work confidently and efficiently with minimal supervision, using initiative to meet service needs.
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Maintain effective communication with members of the medical secretary team and wider staff.
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Adhere to strict standards of confidentiality, data protection, and professionalism at all times.
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Actively participate in training and development opportunities to enhance skills and knowledge.
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Contribute positively to a supportive, flexible, and motivated team environment.
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Communicate clearly and professionally with patients, demonstrating a confident and courteous telephone manner.
Working for our organisation
Trust Information Pack:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
· Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
· 27 days holiday rising to 33 days (depending on NHS Trust service)
· A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
· A variety of different types of paid and unpaid leave covering emergency and planned leave
· Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
· NHS Car Lease scheme and Cycle to Work scheme
· An extensive range of learning and development opportunities
· Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.[email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Qualifications
Essential criteria
- GCSE English Language, Grade C or above (or equivalent) - or equivalent qualification/demonstrable experience
- Word processing and Typing skills – RSA III or NVQ3 Level (or relevant experience)
Experience
Essential criteria
- A minimum of 6 months previous clerical/administrative experience
- Knowledge of complex medical terminology
- Knowledge of Microsoft Office (Word, Excel and Outlook)
Desirable criteria
- Previous Office/Administrative experience in an NHS environment
Skills
Essential criteria
- Able to organize and prioritise own workload
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Poppy Egerton
- Job title
- Service Manager
- Email address
- [email protected]
- Telephone number
- 07345738498
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