Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 419-7879228-RA-WF
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Park House
- Town
- York
- Salary
- £25,760 - £27,476 per annum/pro rata
- Salary period
- Yearly
- Closing
- 13/04/2026 23:59
Employer heading
Recruitment Administrator
Band 3
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
Patients are at the centre of everything we do, and we pride ourselves on the service they receive. This is down to our amazing staff - would you like to be part of the team that helps recruit them?
The Recruitment Team is looking to welcome an individual with a genuine passion for delivering exceptional customer service, ensuring every candidate and recruiting manager receives a consistently positive and supportive experience throughout the recruitment journey.
The successful applicant will have strong administrative skills and be able to pay particular attention to detail, even when working with high
volumes of information. Strong ability to organise, prioritise and flex your workload are essential, as is working in a team to support colleagues as
and when necessary.
We support agile working and Recruitment Team members are currently working a mix of remotely and in the office each week.
Main duties of the job
In this busy and rewarding role, you will coordinate all stages of the recruitment process—from advertising and shortlisting through to pre‑employment checks and onboarding—ensuring an exceptional experience for our customers. You will provide clear advice on recruitment processes, manage recruitment documentation and central mailboxes, maintain accurate records, and communicate confidently with staff at all levels.
This role is ideal for someone who enjoys managing a varied workload, building strong working relationships, and contributing to a professional, people‑centred recruitment service.
As the key contact for a range of departments and candidates, you will work with both to ensure the recruitment process is as smooth and timely as possible and a positive experience for all.
You will build strong working relationships with recruiting managers and be a consistent source of support throughout the recruitment process.
This role will involve working on the Trac recruitment system and NHS Jobs on a daily basis, along with our Electronic Staff Record (ESR) to support the national streamlining agenda. Full training will be given on these systems.
Working for our organisation
For more information about our Trust, please visit:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
Interviews for this position will be held in person ONLY at York Hospital. Remote interviews will not be available.
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.[email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Experience
Essential criteria
- Previous clerical/administrative experience.
- Experience of working in a customer focused environment.
- Experience of using a variety of IT applications, including Microsoft Office.
Desirable criteria
- Knowledge of office applications and procedures.
Qualifications
Essential criteria
- GCSE English Language, Grade C or above (or equivalent).
Desirable criteria
- Knowledge of medical terminology.
Employer certification / accreditation badges
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Application numbers
Documents to download
Further details / informal visits contact
- Name
- Amanda Smith
- Job title
- Recruitment Team Co-Ordinator
- Email address
- [email protected]
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