Job summary
- Main area
- Education
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 419-7382725-MC-MG
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- York Hospital
- Town
- York
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 31/08/2025 23:59
Employer heading
MBBS Coordinator
Band 4
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
An excellent opportunity has arisen within the Student Liaison Office of the Hull York Medical School (HYMS) at York Hospital for an experienced, enthusiastic and well organised Administrator.
The post holder will primarily be responsible for coordinating and implementing the delivery of HYMS clinical placements for students placed at York Hospital, amongst other varied administrative duties.
The successful candidate will have experience of using Microsoft Office, particularly Word, Excel, PowerPoint and Outlook. Good communication and organisation skills are required, along with the ability to prioritise workload and deliver a good, consistent customer service in order to maintain the professional image of the Student Liaison Office. The post-holder will be enthusiastic, motivated and be able to demonstrate experience in a range of other administrative roles.
Main duties of the job
- Develop and prepare timetables for undergraduate medical students on their clinical hospital and primary care placements in consultation with clinical placement tutors and the Clinical Skills Educators involved in their delivery, ensuring compliance with HYMS curriculum guidelines.
- Day-to-day management of timetables inclusive but not limited to: negotiating tutor participation, liaising with Undergraduate Phase Leads, YTH clinicians, booking and reorganising of teaching sessions and securing appropriate teaching spaces. Assist in managing tutor, faculty and student queries.
- Monitor the delivery of clinical placement curriculum; coordinating formal and informal student and tutor feedback and preparing reports for the HYMS management faculty as appropriate.
- Develop and maintain student contact details ensuring all information is correct, held securely and distributed as appropriate.
- Ensure distribution of all relevant materials e.g. student handbooks, speciality placement information, rotas and photographs to tutors as appropriate.
- Assist with Trust induction for all students in accordance with Trust and University statutory and mandatory requirements including ID badges, parking permits, accommodation and all relevant departmental and policy documentation
- Monitor HYMS Blackboard discussion boards, responding to queries as appropriate and liaising with the Operations Manager as required
Working for our organisation
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
Trust Information Pack: https://yorkhospitals.pagetiger.com/hdjgxd
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Experience
Essential criteria
- Previous Administrative experience (2 years minimum), including a minimum of 6 months Staff Management/Supervisory experience
- Previous experience of dealing with sensitive and/or complex situations
Desirable criteria
- Previous NHS experience in an administrative capacity
- Experience of dealing with confidential information
Qualifications
Essential criteria
- Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level
- Word Processing and Computer literacy skills to RSA3/NVQ3 Level
Skills
Essential criteria
- Possess a range of developed communication skills
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Nancy Panagiotopoulou
- Job title
- HYMS Team Manager
- Email address
- [email protected]
- Telephone number
- 01904721885
- Additional information
Contact name: Portia Cason
Contact job title: HYMS UG Medical Education Manager
Contact email address: [email protected]
Contact telephone number: 01904 726375
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