Job summary
- Main area
- Pharmacy
- Grade
- Band 4
- Contract
- Fixed term: 2 years (Secondment opportunity can be considered)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 419-240625-HAWS-PY
- Employer
- York and Scarborough Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- York Hospital
- Town
- York
- Salary
- £27,485 - £30,162 pro rata
- Salary period
- Yearly
- Closing
- 08/07/2025 23:59
Employer heading
Home Administration Workflow Supervisor (Cancer Services)
Band 4
Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).
Our Values
- We are KIND
- We are OPEN
- We pursue EXCELLENCE
We are looking for applications from people who share our values to help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.
People for Patients. Our People, our Patients, our Priority
Job overview
Are you an experienced, QCF qualified Pharmacy Assistant looking for your next development opportunity?
Do you want to be part of an innovative project to improve patient outcomes within Cancer Care?
Following the success of a pilot, we are looking for a highly motivated and enthusiastic individual to join the Pharmacy Cancer Services team. This new role will facilitate the expansion of the project, allowing more patients to be able to administer their cancer treatments at home.
The suitable candidate will have excellent communication and interpersonal skills, be extremely well organised and able to work both independently and as part of a team. You will be responsible for both the co-ordination of the project workflow and assisting with the Cancer Services Pharmacy workflow, managing prescription processing and working closely with multidisciplinary teams to ensure seamless supply. You must be able to adapt to changing demands and be committed to providing a high-quality patient focused service.
This role requires an experienced and fully qualified Senior Pharmacy Assistant who wants to expand their knowledge and gain project management skills within a specialist area.
Candidates must hold the relevant qualifications and meet the essential criteria as specified in the person specification.
The successful applicant will be required to contribute to the weekend and bank holiday rotas within the department.
Main duties of the job
- To work as part of the Pharmacy Cancer Services team to facilitate and oversee the pharmacy workflow associated with the home administration service.
- To organise and supervise ordering and dispensing activities including staff and workflow.
- To liaise with patients, clinical teams and Aseptics to ensure seamless supply.
- To implement and assist in the updating and reviewing of SOPs and in-house competency and training documents.
Please note: This post may become Permanent at the end of Fixed Term/Secondment.
This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.
Working for our organisation
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Detailed job description and main responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.[email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person specification
Qualifications
Essential criteria
- • BTEC in Pharmaceutical Sciences / QCF Level 3 in Pharmacy Services or equivalent or QCF level 2 in pharmacy services or equivalent with a minimum of 3 years continuous service in a dispensary environment as band 3 Senior Pharmacy Assistant (or equivalent).
Desirable criteria
- GPHC recognised accuracy checking dispensing assistant course (ACDA)
- Level 3 Team leading or equivalent leadership course.
Experience and Knowledge
Essential criteria
- Substantial practical work experience and knowledge relating to the procedures and provision of a hospital pharmacy dispensing service.
- Knowledge and application of Standard Operating Procedures and Quality Assurance systems
- Good dispensing and distribution practices
- Knowledge of COSHH
- Knowledge and experience of managing stock control
Desirable criteria
- Knowledge and experience of working with an automated dispensing robot at a super user/expert level.
- Hospital pharmacy dispensary experience.
- Knowledge and experience of error monitoring processes.
Skills and Attributes
Essential criteria
- Proven skills in organising, supervising, and training staff
- Ability to prioritise workflow when the need arises.
- Proven communication skills.
- Ability to communicate to staff to extract maximum output with tact and diplomacy.
- Ability to problem solve independently escalating to a senior member of staff when appropriate.
Aptitude and Personal Qualities
Essential criteria
- Professional
- Able to work under pressure.
- Extremely flexible and reliable
- Ability to work in a team environment and alone
- Ability to plan and prioritise workload in the face of changing demands
- Ability to manage time effectively and work within time constraints.
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Rachel Smith
- Job title
- Pharmacy Cancer Services Manager
- Email address
- [email protected]
- Telephone number
- 01904 721298
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