Job summary
- Main area
- Personal Assistant to the Head of Adult Inpatient Mental Health Services
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 270-TF059-MH
- Employer
- Northamptonshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Berrywood Hospital
- Town
- Duston
- Salary
- £25,147 - £27,596 pa, pro rata
- Salary period
- Yearly
- Closing
- 10/05/2024 08:00
Employer heading
Personal Assistant to Head of Adult Inpatient Mental Health Services
Band 4
Job overview
Do you want to work for an outstanding Trust? A great opportunity has arisen for a PA to the Head of Adult Inpatient Mental Health Services at Berrywood Hospital and the Welland Centre, St Mary's Hospital (work base will be Berrywood).
We are seeking an individual who is a team player, compassionate and flexible in their approach and able to use initiative and judgement to organise their own workload.
Main duties of the job
The post holder will be required to take minutes at both clinical and non-clinical meetings on a weekly basis. As part of flexible working, you will be required to give support to delegated management staff. You will be required to manage multiple diaries and calendars, booking, and arranging appointments and meetings.
The post holder will need to have good organisational skills, be able to work under pressure, have strong IT skills including the use of Microsoft packages and have the flexibility to prioritise workload.
You will need to be enthusiastic, compassionate, flexible, and creative in your approach and can work alongside nursing staff and the wider multidisciplinary team to provide quality and effective administrative support.
You will demonstrate an enthusiasm for professional development and will be motivated to further your understanding and skills through various training opportunities.
Working for our organisation
NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.
Detailed job description and main responsibilities
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the ‘About You’ Section of the document.
Person specification
Experience
Essential criteria
- • Experience of providing administration and/or secretarial support (Essential)
- • Experience of writing and taking comprehensive minutes/notes (Essential)
- • Experience and proficiency in the use of Microsoft Office applications (Essential)
- • Educated to GCSE grade C or above (or equivalent) in literacy and numeracy (Essential)
- • NVQ in administration level 3 or equivalent (Essential)
Desirable criteria
- • Previous experience using electronic clinic records (Desirable)
- • Previous experience of working in the NHS (Desirable)
- • Experience of a job share role (Desirable)
Skills
Essential criteria
- • Excellent interpersonal skills (Essential)
- • Ability to organise and prioritise own workload (Essential)
- • Ability to work flexibly as part of a team (Essential)
- • Ability to deal sensitively with service users, carers, and colleagues
- • Good time management skills
- • Ability to work under pressure and to work to deadlines (Essential)
- • Ability to maintain confidentiality and exercise judgement when dealing with sensitive issues
- • Good command and understanding of English, punctuation, and grammar (Essential)
- • Ability to concentrate where work pattern is unpredictable and there are frequent interruptions
- • Experience of supporting management
- • Ability to work with competing priorities (Essential)
- Commitment to personal development
Desirable criteria
- • Flexibility and adaptability
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Kirsty Hart
- Job title
- Head of Adult Inpatient Mental Health Services
- Email address
- [email protected]
- Telephone number
- 07565 013663
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