Job vacancy: PA to Chief Nurse, Northamptonshire Healthcare NHS Foundation Trust, Northampton

Job summary

Main area: Administration
Grade: Band 4
Contract: Fixed term: 6 months (6 Months Contract from Start Date)
Hours: Full time - 37.5 hours per week
Job ref: 270-TG801-CORP

Employer: Northamptonshire Healthcare NHS Foundation Trust
Employer type: NHS
Site: Berrywood Hospital
Town: Northampton
Salary: £27,485 - £30,162 PA
Salary period: Yearly
Closing: 06/04/2026 12:00
Interview date: 09/04/2026

PA to Chief Nurse

Band 4

Detailed job description and main responsibilities

This is a busy role where the main duties will include (but not limited to):

Provide a full PA service including diary management, inbox monitoring, preparing correspondence, and organising travel arrangements.
Prepare meeting agendas, papers, and take minutes, ensuring actions are recorded and followed up.
Work alongside the PA to the Chief Nurse at LPT to ensure that diaries for both organisations are accurate.
Maintain and update a spreadsheet of customer complaints, ensuring responses are logged, monitored, and followed up within agreed timeframes.
Coordinate the collection of report papers for a range of meetings, ensuring documents are submitted on time and are complete for distribution.
Ad hoc admin support to the Business Manager and wider senior management team in the directorate when needed.
Support the organisation of the annual nursing conference and AHP conference.
Provide cover for the Business Manager when on leave or away form the office.

Person specification

Essential

Essential criteria

Significant administrative experience at a senior level

Essential

Essential criteria

Excellent IT skills (Word, Excel, PowerPoint, Outlook and Teams).

Essential

Essential criteria

Experience of exec‑level diary management and minute‑taking

Desirable

Desirable criteria

Knowledge of in‑house systems including Eroster, ESR, Datix and TRAC

Desirable

Desirable criteria

Experience of organising events or conferences

Desirable

Desirable criteria

Ability to manage sensitive situations with tact and diplomacy

Important Information

By completing an application you are giving authorisation for the transfer of your data. In submitting an application form, you authorise us to confirm any previous NHS service details via the Electronic Staff Record (ESR) Inter Authority Transfer (IAT) process. Including factual reference, occupational health clearance and statutory and mandatory training records and full service history.

You must ensure that your application, including supporting statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

Correspondence regarding your application will be sent to you via a TRAC system account.

Please submit your application as soon as possible; due to the high volumes of applications we receive we reserve the right to close any adverts before the closing date once we have received sufficient applications.

We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.

All roles are subject to the home office immigration rules and therefore eligibility must meet certain requirements for any sponsorship to be considered. Please visit the government website for more information regarding eligibility,

At NHFT we support many of our colleagues to work flexibly and we will consider requests for flexible working from day one. For this role, we are open to discussing a range of options including flexible hours, agile/home working, compressed hours and part time hours. Please have a conversation with the recruiting manager about the flexibility you need and we will promise to explore what is possible with you.

Applicants who have a disability and meet the essential criteria for the job will be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

All posts that are engaged in a regulated activity will be subject to a Disclosure and Barring Service (DBS) check and a DBS re-check on a three yearly basis whilst employed in such a role. Staff employed in these posts will therefore be asked to register with the DBS Automatic Update Service upon receipt of their DBS certificate and must update yearly , the annual fee will be reimbursed subject to Trust policy. For further information please visit: DBS Update Service: applicant guide - GOV.UK (www.gov.uk)

Please note if a DBS is applicable for the position then a charge will be deducted from your first salary.

Please note that all new starters to the trust are subject to a probationary period.