Job vacancy: Vehicle Commissioning Co-ordinator, East Midlands Ambulance Service NHS Trust, Alfreton

Job summary

Main area: Operational Support
Grade: Band 4 (indicative)
Contract: Permanent
Hours: Full time - 37.5 hours per week (Monday to Friday role)
Job ref: 335-A-1849

Employer: East Midlands Ambulance Service NHS Trust
Employer type: NHS
Site: Alfreton Resource Center
Town: Alfreton
Salary: £27,485 - £30,162 Per Annum
Salary period: Yearly
Closing: 17/08/2025 23:59

Vehicle Commissioning Co-ordinator

Band 4 (indicative)

We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.

The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).

Detailed job description and main responsibilities

Main responsibilities:

Vehicle Commissioning Co-ordinator will report directly to the Head of Operational Support. They will assist in preparing medical equipment and vehicles which are being commissioned to be supplied operationally. Responsible for liaising with Operational Managers to arrange the movement of vehicles due to be de-commissioned, and the delivery of commissioned vehicles ready for operational use. The Vehicle Commissioning Co-ordinator will work independently at times and be responsible for their own workload, following instruction from the Head of Operational Support. Any issues they encounter must be raised at the earliest opportunity to the Head of Operational Support.

They will also be responsible for the decommissioning of old vehicles, including removal of all medical equipment including consumables, logging serial numbers where required and ensure all waste is removed following the Trusts Environmental policies. This will be completed in line with the Trusts policy for ambulance decommissioning and disposal. Items will be disposed of via Trust approved auction sites of scrap disposal through Trust approved methods.

The decommissioning of vehicles and equipment will include:

• Removal of all medical equipment from the vehicle owned by the Trust.

• Removal of supporting equipment brackets and charges

• Logging of serial numbers from equipment removed

• Logging of all equipment to allow removal from the Fleet Management system.

• Remove all Trust paperwork and process as required through the correct processes

• Remove fuel cards / fuel fobs from the vehicles, ensuring they get cancelled and removed from the Fleet Management system.

• Process all bags removed from the vehicles.

• Repatriate any useable medical equipment in accordance with the Trust policy to the relevant team.

• Dispose of medical consumables through correct process supported by the Trust

• Dispose of medical consumables through correct process via medical clinical waste bin processes

• Complete a vehicle condition report form for every vehicle and store on the Fleet management system.

• Take a minimum of 4 photos for each vehicle decommissioned

• Take a minimum of 2 photo of any other equipment being decommissioned

• Arrange for decommissioned vehicles to be collected in line with the vehicle disposal policy

• To regularly review standard commissioning templates, making recommendations for improvement and updating as required.

• Managing the collection of old vehicles and the delivery of new vehicles

Person specification

DRIVING LICENCE

Essential criteria

Full Valid Driving Licence
Minimum of GCSEs (A–C / 9–4) including English and Maths, or equivalent functional skills qualification demonstrating literacy and numeracy competence
Vocational qualifications at Level 3 or above in related fields such as Logistics, Fleet Management, Vehicle Maintenance, Healthcare Support, or Public Services (e.g., NVQ Level 3 or equivalent)or relevant experience

Desirable criteria

C1 Category achieved
Formal training in warehouse or stock control management systems
Training or certification in medical equipment handling or commissioning processes

The East Midlands has a lot to offer:

Excellent Location

Making a Difference

Action Packed Roles

Support and Belonging

Note on Covid-19 Vaccination status:

It is a clear professional responsibility of all health care staff to be vaccinated. EMAS NHS Trust therefore encourages and supports all employees to be vaccinated as it remains the best line of defence against COVID 19.

Accessibility

If you have any accessibility requirements at any point during the recruitment process, then please contact the recruiting manager.

If you haven’t heard back from us within eight weeks of the closing date please consider your application unsuccessful.

Due to the high volume of applications received we are unable to provide updates on the progress of applications and only successful candidates at shortlisting stage will be contacted, regrettably feedback will not be provided. If you are unsuccessful at this stage please refer back to the job description, person specification and advertised requirements for ways to improve your future applications.

Internal candidates applying for vacancies must have completed their probationary period (stated within your contract) at point of application.

East Midlands Ambulance Service NHS Trust is an equal opportunities and Disability Confident employer, committed to ensuring equality of opportunity. We actively encourage interest from across our diverse communities. Black and Minority Ethnic staff are currently under-represented within our workforce, and we welcome applications from within these communities.

We are keen to promote a positive work-life balance. We recognise the importance of being able to spend quality time with family and friends and to engage in your own personal interests outside of work, which alongside work helps us to lead healthy and fulfilling lives. We are committed to embedding the NHS People Promise to support colleagues to work flexibly in a way that works for our patients, for us and for you. Many of our staff already work flexibly in many different ways, including job share, part-time or other flexible working patterns. Please talk openly to us at interview about flexible working opportunities. In addition, if a role is advertised as home based, we remain committed to supporting flexibility around workplace locations, so please talk to us about the options available to you. If it works for our service, we will do our best to make it work for you.

At EMAS we believe that our culture should be built upon our core values and that our behaviour should reflect these. Our values – respect, integrity, contribution, teamwork and compassion - underpin everything we do – how we deliver our services and how we work with each other. We believe that it’s our people who make EMAS what it is.

Our Vision - Responding to patient needs in the right way, developing our organisation to become outstanding for patients and staff, and collaborating to improve wider healthcare.

Please note we reserve the right to withdraw this vacancy if an internal member of staff on our redeployment register expresses an interest and is successful for this vacancy, or if a sufficient number of applications is received.

Please be aware if you are applying for a Frontline role, an Enhanced DBS clearance check will be required, and depending on the nature of other non-patient facing roles this check may also be required if offered a position with EMAS (All spent and unspent convictions must declared).

If you are not part of the update service, you will be liable for the payment and this will be deducted from your first months’ salary. The current cost of an enhanced DBS check is £55.38.