Job summary
- Main area
- Admin and Clerical
- Grade
- Band 3
- Contract
- 6 months (Fixed term)
- Hours
- Part time - 22.5 hours per week (can be discussed at interview)
- Job ref
- 186-963-25-MH
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Younger Onset Dementia
- Town
- Kirkby in Ashfield
- Salary
- £24,937 - £26,598 per annum (pro rata for part time)
- Salary period
- Yearly
- Closing
- 17/08/2025 23:59
Employer heading
Clinical Secretary
Band 3
Job overview
An exciting opportunity has arisen for a Clinical Secretary position within Older People Care Unit. The position is based within our Younger Onset Dementia Service.
This post is for an experience professional secretary who has a flexible approach to work and also has the ability to prioritise and work on their own initiative.
Main duties of the job
The main duties will be to provide an efficient and comprehensive reception, secretarial and administrative support to the medical and clinical team within the Younger Onset Dementia Service between the core hours of 8am to 5pm.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
Along with providing an efficient and comprehensive secretarial support, the postholder would proficient in:-
Producing high quality reports with agreed deadlines
Diary management, message taking.
Facilitating meeting/investigations/disciplinaries when required.
There will be an expectation to work flexibly to ensure office cover.
Ensure patient referrals are processed timely.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.
Please note that this post does not meet the pay level required for a Skilled worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Physical Rrquirements
Essential criteria
- Requirement for sitting in restricted position for period of time
Qualifications
Essential criteria
- Typing Qualification RSA/OCR or equivalent level of experience
- NVQ Business Admin Level 3
Desirable criteria
- ECDL
- Medical Terminology/Audio Typing
Training
Essential criteria
- MS packages/minute taking
Experience
Essential criteria
- Diary management, previous experience
Desirable criteria
- Experience of working within NHS
- Knowledge of patient information systems
Skills
Essential criteria
- Interpersonal skills, admin skills, telephone manner, numeracy and literacy
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Claire Nelson
- Job title
- Admin Lead
- Email address
- [email protected]
- Telephone number
- 0115 956 0884
- Additional information
Hayley Smith 07929 854682
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