Job overview

We have a part time vacancy for an administration assistant to join our established Administration Team, providing clerical support to the Integrated Healthcare Team.

This role is based within HMP Lincoln and will require MOJ Vetting as well as enhanced DBS.  You will be required to work in a Healthcare setting and may come into contact with prisoners.  You will be responsible for maintaining the safety and security of prison keys for which full training will be given.

HMP Lincoln is a Category B community remand prison and houses around 600 male prisoners both sentenced and on remand.  Parts of the estate are Grade II listed Victorian buildings dating back to the late 1800s.

The Administration Team supports the day to day running of our Integrated Healthcare Department, encompassing both primary care; including nurse and GP provision, dental, physiotherapy, sexual health, optometry as well as both primary and secondary mental health services and psychiatric care along with additional specialist healthcare.

We have well-established and strong relationships with the prison team, who support us to deliver safe, co-ordinated care to a high standard.

Main duties of the job

You will provide clerical assistance to an established team, using Systmone, which is a widely used electronic  healthcare record system, and a variety of Microsoft Office packages and bespoke database systems.

The role includes data entry, telephone calls, photocopying and scanning documents, maintaining records, collating and distributing post and some porter duties. 

Attention to detail is critical in this role and the post holder must be able to demonstrate confidentiality, a non-judgemental approach and uphold  equality and diversity values. 

There may be occasions where you could encounter patient background in relation to offending behaviours which you may find upsetting.

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.