Crynodeb o'r swydd
- Prif leoliad
- Administration
- Gradd
- Band 3
- Contract
- Parhaol
- Oriau
- Llawnamser - 37.5 awr yr wythnos (Monday - Friday 9.00 - 5.00)
- Cyfeirnod y swydd
- 186-188-26-MH
- Cyflogwr
- Nottinghamshire Healthcare NHS Foundation Trust
- Math o gyflogwr
- NHS
- Gwefan
- Community CAMHS West
- Tref
- Mansfield
- Cyflog
- £24,937 - £26,598 per annum (pro rata for part time)
- Cyfnod cyflog
- Yn flynyddol
- Yn cau
- 29/03/2026 23:59
Teitl cyflogwr
Clinical Team Secretary
Band 3
We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility
Trosolwg o'r swydd
The CAMHS West Team are looking to recruit an experienced Clinical Team Secretary. You will be joining a very friendly, dynamic and professional multi-disciplinary team based in Mansfield.
This role requires an experienced secretary to provide an efficient and comprehensive secretarial service to support the multi disciplinary team. The role would suit someone who is highly motivated, able to work on their own initiative and has a flexible and adaptable approach with excellent multi-tasking abilities.
Our core business hours are 9.00am to 5.00pm Monday to Friday excluding Bank Holidays.
Prif ddyletswyddau'r swydd
- Clear and effective communication skills
- Flexible approach to working practices
- Ability to prioritise workload
- Time management skills
- Ability to work without direction supervision
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility to cover admin colleagues
- Excellent telephone manner
- Ability to follow instruction and guidelines
- Knowledge of Confidentiality and the Data Protection Act
- Ability to demonstrate an understanding of Equality and Diversity principles
- Experience of working with databases, Microsoft Office, audio typing, minute taking.
- Previous secretarial / administration experience
Gweithio i'n sefydliad
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Swydd-ddisgrifiad a phrif gyfrifoldebau manwl
To provide efficient administrative and secretarial services to include the typing of letters and reports ensuring accuracy and a high standard of presentation.
General office duties which will include answering the telephone, taking messages, photocopying, dealing with post, electronic filing, scanning, uploading and associated duties in an efficient and timely manner.
Processing patient referrals and arranging initial assessments which will include liaison with professionals and families.
To maintain communication links between Consultants, other members of the multi-disciplinary team and other agencies involved in the care of the patient.
When required, to act as a first point of contact for clients and visitors to the site, offering an efficient and welcoming reception service.
To deal with patient queries in an appropriate, sensitive, confidential and timely manner.
Assist the Admin Lead and Clinical Team in adhering to performance targets by the retrieval of data from the Trusts reporting system.
Operation of the Petty Cash System in line with Standing Financial Instructions.
Ensure that efficient systems are in place regarding the requisitioning, issuing and monitoring of stationery, equipment and furniture from stock / non stock suppliers in line with Standing Financial Instructions.
To cover in the absence of other admin colleagues.
To undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post as defined, subject to the proviso that normally any changes of a permanent nature shall be incorporated into the job description in specific terms.
Please note that this post does not meet the pay or skill level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies
Manyleb y person
Qualifications - Academic & Professional
Meini prawf hanfodol
- Typing/word processing qualification to RSA/OCR III standard or equivalent level of experience
- Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience
Meini prawf dymunol
- Medical Terminology
- Audio typing
- ECDL
Experience
Meini prawf hanfodol
- Scheduling/ Diary Management
- Minute Taking
- Experience of working in a customer-facing role
- High Level Microsoft Office software
- Previous experience of working in an office environment
- Ability to work as an effective team member
Meini prawf dymunol
- Experience of working within the NHS
- Knowledge of Patient Information Systems
Skills
Meini prawf hanfodol
- Excellent interpersonal/communication skills, including excellent written and oral skills.
- Administrative skills
- Excellent telephone manner
- Good interpersonal skills
- Good numeracy and literacy skills
- Numerate
Values & Behaviours
Meini prawf hanfodol
- All colleagues are expected to demonstrate at interview that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion as identified within the Trust’s Equality and Diversity Policy and associated Equality, Diversity and Human Rights legislation
Training
Meini prawf hanfodol
- Microsoft Office i.e Database, Excel, Word, Powerpoint
- Minute taking
Knowledge
Meini prawf hanfodol
- Computer literacy including Word, Excel, Outlook, Database
- Maintain electronic records/information on computer
Contractual Requirements
Meini prawf hanfodol
- Ability to travel between venues
- Requirement to complete Mandatory Training
Physical requirements
Meini prawf hanfodol
- Requirement for sitting in a restricted position for a substantial proportion of the working time
- There is a frequent requirement to set up meeting/training rooms
Bathodynnau ardystio / achredu cyflogwyr
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Elaine Wood
- Teitl y swydd
- Admin Lead
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 0115 956 0866
- Gwybodaeth i gefnogi eich cais
Os ydych yn cael problemau'n gwneud cais, cysylltwch â
- Cyfeiriad
-
Duncan Macmillan House
Porchester Road
Mapperley
Nottingham
Nottinghamshire
NG3 6AA
- Rhif ffôn
- 0115 667 0364 - Corporate/Mental Health Services
Rhestr swyddi gyda Nottinghamshire Healthcare NHS Foundation Trust yn Gwasanaethau Gweinyddol neu bob sector