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Job summary

Main area
Administration
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 20 hours per week
Job ref
214-CSTO-7426105
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
Newark Hopsital
Town
Newark
Salary
£24,937 - £26,598 per annum pro rata
Salary period
Yearly
Closing
03/11/2025 23:59

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Archivist

NHS AfC: Band 3

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

At Sherwood Forest Hospitals, we are committed to fostering a diverse and inclusive workplace. As such, we particularly welcome applications from people who identify as Black, Asian, Minority Ethnic, or Disabled. We believe that a diverse team better represents the communities we serve and brings a wealth of perspectives and experiences to our work.

Job overview

Are you enthusiastic, efficient, and passionate about making a difference in people's lives? We want YOU to be a part of our dedicated Medical Records Team. As a valued member of our Case Note Store departments, you'll embark on a fulfilling journey that promises growth and satisfaction. 

What You'll Do:

Your mission, should you choose to accept it, is to ensure medical records are retained and destroyed in line with National and Trust policy. Your sharp attention to detail will be put to the test when checking records. You will train and advise staff as is appropriate regarding the destruction on Health Records. By doing so, you'll be a driving force and supporting the SFHT Patient Pathway, promoting efficiency and excellence in healthcare services.

Join us on this fulfilling career path and make a positive impact in healthcare! Apply now to be part of our team at Newark Hospital! 

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire. 

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation. 

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands. 

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge

Essential criteria
  • Computer literate, experience of using a keyboard.
  • Knowledge of NHS patient based systems
  • Good knowledge of case notes and filing procedures
Desirable criteria
  • Good understanding and knowledge of current NHS policies and procedures

Qualifications

Essential criteria
  • Good standard of general education with GCSE English Language to grade C or equivalent
Desirable criteria
  • Microsoft packages
  • IHRIM

Further Training

Desirable criteria
  • Supervisory training including HR

Experience

Essential criteria
  • Substantial clerical experience and experience of working with medical records
  • Good communication skills, both written and verbal.
  • Customer care experience.
Desirable criteria
  • Training experience

Contractual

Essential criteria
  • Good attendance record, punctual and smart appearance.
  • Physically fit and agile to enable filing and retrieval of notes.

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Helena Stockdale
Job title
Associate Outpatients and Medical Records Manager
Email address
[email protected]
Telephone number
01636 685743
Additional information

Helena can be contactable between 8am - 4pm Monday - Friday

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