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Job summary

Main area
Medical Records
Grade
NHS AfC: Band 2
Contract
10 months (Fixed term until 31st March 2026)
Hours
  • Full time
  • Part time
37.5 hours per week (Monday to Friday)
Job ref
214-CSTO-7203429
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
Newark Hospital
Town
Newark
Salary
£24,169 per annum pro rata
Salary period
Yearly
Closing
12/06/2025 23:59

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Medical Records Clerk - Newark Hospital

NHS AfC: Band 2

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here annd know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

_______________________________________________________

Job overview

We are currently looking for an enthusiastic and efficient Clerical Officer to support our Patient Administration Team at Newark Hospital.

The main purpose of the role is to provide high quality customer service to patients attending the hospital, ensuring that patient case notes are available for all hospital attendances, and that each set of notes contains all of the necessary paperwork and correspondence—supporting the SFHT Patient Pathway.

This position involves regular lifting and moving of patient case notes, often in boxes weighing up to 25kg.

Key responsibilities:

  • Provide a high quality service by ensuring the location, appropriate preparation and tracking of clinic documentation
  • Ensure timely provision and preparation of case notes for out patient 
    appointments
  • Support the timely progress of the patient through the 18 week pathway

Apply now to join our team!

Main duties of the job

To understand the role in more detail, please refer to the attached job description and person specification.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire. 

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation. 

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands. 

Not all of our roles are eligible for visa sponsorship. To find out which roles are eligible, please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of 9th April. Anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge Requirements

Essential criteria
  • Computer literate with excellent keyboard skills.
Desirable criteria
  • Knowledge of 18 week pathways
  • Working knowledge of PAS and the NHS in general

Qualifications

Essential criteria
  • Good general education including English GCSE at grade C or above (or equivalent)
Desirable criteria
  • European Computer Driving Licence
  • NVQ Level II Admin

Experience

Essential criteria
  • Quality Customer Service
  • Experience of working within an office environment
Desirable criteria
  • NHS experience

Contractual Requirements

Essential criteria
  • Ability to work under pressure and adhere to strict deadlines.
  • Good team member
  • Diplomatic and tactful

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Helena Stockdale
Job title
Associate Manager
Email address
[email protected]
Telephone number
01636 685743
Additional information

Alternatively contact:-

 

Lauren Ping - Supervisor on 01636 685742

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