Job vacancy: Document Controller, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area: Capital Projects
Grade: Band 5
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 164-7856408

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: City Hospital
Town: Nottingham
Salary: £32,073 - £39,043 per annum
Salary period: Yearly
Closing: 14/06/2026 23:59

Document Controller

Band 5

Detailed job description and main responsibilities

Please refer to the job description and person specification attached to the advert for the full details.

Person specification

Communication

Essential criteria

Excellent communication skills to collaborate with stakeholders across internal departments and external consultants and contractors.
Ability to interpret technical documents and translate content for non-technical stakeholders
Excellent written and verbal communication skills
Ability to communicate professionally and compassionately with a wide range of stakeholders
Able to relay complex or sensitive information clearly and appropriately.
Experience in preparing meeting documentation, action logs, and following up on outstanding items
Confident in communicating complex information with all levels of staff within the Trust.
Proven ability to build positive relationships through excellent oral and written communication.
Strong interpersonal skills and the ability to build relationships at all levels

Desirable criteria

Thorough understanding of the implications of introducing new technology into business processes, the opportunities they create and the resistance to change that may arise
Proven ability to train others in specialist systems.

Training & Qualifications

Essential criteria

Understanding of relevant legislation eg data protection plus information & library knowledge acquired through degree or equivalent experience

Desirable criteria

Knowledge and understanding of healthcare standards such as Hospital Building Notes (HBN’s) and Hospital Technical Memoranda (HTM’s).
Knowledge of construction processes, techniques and terminology.

Experience

Essential criteria

Extensive experience with Viewpoint (4Projects) and Aconex platforms
Expertise in ISO 19650 standards and digital workflow compliance.
Strong reporting and data analysis skills.
Excellent organisational and version-control practices.
Skilled in Microsoft Office Suite (especially Excel and Outlook).

Desirable criteria

Experience of working within a construction environment, preferably within a healthcare setting
Experience in managing capital project documentation in large, complex organisations.
Experience of working on Estates & Facilities related capital projects systems.
Experience gained in working within a large and diverse organisation.

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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.

To get this form, please email [email protected] and ask for an easy read application.

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
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