Job vacancy: Digital Library Assistant, Nottingham University Hospitals NHS Trust, Nottingham

Job summary

Main area: Corporate
Grade: Band 2
Contract: Fixed term: 6 months (6 months FTC or secondment)
Hours: Part time - 19 hours per week (00:00 - 08:30 on a 3 week rota pattern)
Job ref: 164-7136651

Employer: Nottingham University Hospitals NHS Trust
Employer type: NHS
Site: QMC
Town: Nottingham
Salary: £24,169 per annum
Salary period: Yearly
Closing: 13/06/2025 23:59

Digital Library Assistant

Band 2

Detailed job description and main responsibilities

You will be a conscientious and enthusiastic team player with computer literacy and good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional and polite attitude at all times.

Person specification

Qualifications

Essential criteria

GSCE A-C Grades or Equivalent
Computer literate and competent in the use of MS Office products: Word, Outlook and Excel

Communication Skills

Essential criteria

Excellent communication skills
Demonstrates ability to convey confidential information with sensitivity and discretion and in accordance with Trust’s Code of Confidentiality at all times

Experience

Essential criteria

Experience of working in a team
Experience of customer service skills

Desirable criteria

Previous NHS experience

Analytical and Judgement Skills

Essential criteria

Has a good level of analytical and problem solving skills
Remain calm under pressure of tight deadlines

Desirable criteria

Make judgements and decisions in the absence of more senior supervisors/managers.

Planning and Organisation Skills

Essential criteria

To have the ability to prioritise workload and to recognise changing priorities and act within the team to re-prioritise as appropriate
Ability to consistently work to a high standard and within prescribed deadlines

Desirable criteria

Is able to work both as an individual using own initiative and as a team member, prioritising workloads for self and others.

Physical Skills

Essential criteria

Able to concentrate for long periods in a sedentary role
Ability to use all office equipment (PC, printer and photocopier/fax/scanner) given appropriate training
To be able to frequently lift and handle health records

Other Requirements

Essential criteria

Flexibility in respect of working arrangements as must be prepared to work at both campuses as and when required
There will be a responsibility to work at least two Bank Holidays per year. (Note that Bank Holidays include Christmas Day, Boxing Day and New Year’s Day).
To cover additional shifts out of hours if already working evening/night/weekend shifts as part of the out of hour’s team or volunteer from day shift if appropriate.

___________________________________________________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications

If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:

Stay in full-time education, for example at a college
Start an Apprenticeship
Spend 20 hours of more a week working or volunteering, while in part-time education or training

For more details visit; School leaving age - GOV.UK (www.gov.uk)

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
For more information about our organisation and the career opportunities available, please visit our website and/or follow us on Instagram, Twitter and Facebook