Job summary
- Main area
- Emergency Department
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 23 hours per week (covering 7 days per week working 7.5 hour shifts)
- Job ref
- 164-6273799
- Employer
- Nottingham University Hospitals NHS Trust
- Employer type
- NHS
- Site
- Queens Campus
- Town
- Nottingham
- Salary
- £22,816 - £24,336 per annum pro rota
- Salary period
- Yearly
- Closing
- Today at 23:59
Employer heading
ED Nursing Administrator
Band 3
Job overview
An exciting substantive opportunity has arisen for a Nursing Administrator in the Adult Emergency Department for 22.5 or 23 hours per week, due to promotion of the current post holder
We looking for a dynamic, hardworking and enthusiastic individual to work alongside The Band 7 team
The hours will be based on working 7.5 hour days, Monday - Sunday from 0700-1500 and all of this will be working on site in the Emergency Department
Main duties of the job
The successful candidate will be enthusiastic and conscientious team player with excellent organisational and communication skills.
The successful candidate will have experience in the use of computer systems such as Microsoft office, word and excel. Experience of hospital systems such Eroster, Trac and Integra would be desirable, but not essential as training will be given.
You must also be able to prioritise your workloads, use your own initiative and judgement.
You will need to be able to demonstrate a clear understanding of confidentiality, as well as being motivated and reliable.
Working for our organisation
With over 20,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Some of the main duties are but not restricted to as per the below:
To liaise with department charge nurses and pay services in the completion of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave.
To compile monthly figures for staff sickness, study etc as required by the Manager.
To assist the charge nurses in ensuring Electronic rosters are performed to the specified timeline.
To support charge nurses in effective collection and inputting of data of ward productivity incorporating patient compliments.
To manage and update the electronic diaries of the charge nurses and to make appointments, arrange meetings and venues and inform all interested parties and attendees.
To arrange, co-ordinate, and service department meetings, produce agendas and minutes for distribution to members and action any items as required.
Word processing of complex correspondence and documents as required.
To keep ward procedure files up-to-date.
To maintain agency staff records and check invoices correspond with time sheets for authorisation of payment by matron.
Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained.
Assist with recruitment and selection of new staff, including arranging and preparing interview packs, venues, authorising ID badges
Person specification
Commitment to Trust Values and Behaviours
Essential criteria
- Must be able to demonstrate behaviours consistent with the Trust’s “We are here for you” behavioural standards
Training & Qualifications
Essential criteria
- Educated to GCSE level including Maths and English grade 4 and above
Desirable criteria
- NVQ Level 3 in administration or equivalent
Experience
Essential criteria
- Minimum of 1 years typing & admin experience.
- Experience in using Microsoft Word, Outlook, Excel, Power Point
- Demonstrate understanding of patient/client confidentiality
Desirable criteria
- Previous experience of working in the NHS
- Working knowledge of Nervecentre and E-Roster, MEDWAY
Communication and relationship skills
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Must be understanding and helpful
- Uses information gathered to inform others
- Uses correct grammar and spelling
- Can complete letters, forms, reports and tables using technology from information collected
- Legible handwriting
- Friendly and professional telephone manner
- Maintain sensitivity and empathy in communication with patients/clients
- Recognises own role as part of an effective team
- Is open to suggestions, ideas and new working practices within a team
Desirable criteria
- Experience of working in a team
Analytical and Judgement skills
Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries
- Able to analyse situations/issues
- Uses resources cost effectively
- Can use own initiative
- Seeks appropriate training opportunities
- Works in line with Organisational goals and objectives
Planning and organisation skills
Essential criteria
- Demonstrates an ability to organise own work schedule
- Manages time effectively and displays initiative
- Consistently works to a high standard
- Works within prescribed deadlines
- Sets and achieves high standards for own behaviour and personal presentation
Physical skills
Essential criteria
- Uses own equipment responsibly
- Able to lift and manoeuvre small loads
- Frequent use of VDU equipment
- Frequent sitting at a keyboard
Other requirements specific to the role
Essential criteria
- Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
- Remains calm and co-operative under pressure or in difficult and uncertain situations
- Highly motivated
- Gives consistent and stable performance under pressure
- Demonstrates enthusiasm and a conscientious approach to work, advocating this to others
- Displays self confidence, innovation and positive image
- Flexible in approach to working as includes weekend working
Employer certification / accreditation badges
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Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Bee Burrows
- Job title
- ED Service Manager
- Email address
- [email protected]
- Telephone number
- 07812278715
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