Job summary
Employer heading
Clinical Network PA
NHS AfC: Band 4
Job overview
The Integrated Stroke Delivery Networks (ISDN) of North & East Midlands are seeking a dynamic and experienced Personal Assistant (PA) to provide comprehensive administrative support for two regional clinical networks. This role offers a unique opportunity to be at the forefront of healthcare coordination and collaboration, supporting impactful initiatives within the healthcare sector.
Main duties of the job
To provide daily administrative support to the North & East Midlands ISDN Teams
Have a high level of knowledge of appropriate software such as Word, Excel, Power Point, Outlook and other Microsoft programmes for diary management, collation of data and report typing. To produce detailed spreadsheets and databases as and when required.
Use initiative and judgement to assist the North & East Midlands ISDN teams by dealing with incoming calls and enquiries from staff and any outside agencies in a prompt and polite manner.
Working for our organisation
With over 20,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
Work unsupervised on a regular basis with responsibility for managing own time.
Plan and prioritise own workload and assist in the prioritisation of the North & East Midlands ISDN Teams workload and time adhering to deadlines for completion of work.
Ensure that the North & East Midlands ISDN teams electronic documentation and hierarchy are maintained in a logical way to aid in the retrieval of files.
Coordinate and attend meetings to include attendees, room bookings, collation and distribution of papers setting up of room and action note taking. This includes organising meetings at different venues coordinating diaries to ensure maximum attendance or arranging the use of teleconferencing facilities
Manage and prioritise own workload and act independently, including resolving conflicting diary appointments and schedules
To disseminate information to stakeholders using a variety of platforms including websites, social media and futureNHS.
Person specification
from PS
Essential criteria
- Educated to GCSE standard with passes at grade C or above for English and Maths or similar through vocational training.
Desirable criteria
- NVQ Level 3 in Business and Admin
- Experience of working with a multidisciplinary team
From PS
Essential criteria
- Experience in report and agenda preparation and minute taking to a high standard.
From PS
Essential criteria
- Good command of the English language – both written and spoken.
- Proven experience of working within a clerical environment
- Can answer factual questions clearly and concisely.
Documents to download
Further details / informal visits contact
- Name
- Melanie Cassidy-Lockett
- Job title
- Project Manager
- Email address
- [email protected]
- Telephone number
- 07881238979
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