Detailed job description and main responsibilities

Responsible for all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisation. 

Produce high quality reports within agreed deadlines, as required.

To undertake office duties including complex diary management and email management, opening and distributing mail.

Operation of brought forward systems, dealing with telephone calls and enquiries.

Production and collation of complex and sensitive documents.

To coordinate internal and external visits to the service.

To deal with enquiries/visitors including senior staff members, Trust Board members and other visiting professionals.

To compose and type letters and other documentation, as required.

Facilitate meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking. 

Ensure actions resulting from all meetings and other working parties are time-lined and undertaken. 

To source and précis information, as required.

Ensure sickness, study and annual leave is recorded on the Electronic Staff Record (ESR) system.

To monitor and circulate team reports with regards to training, Personal Appraisal and Development (PAD), and any other database.

To monitor and order stock and non-stock items, as required.

Booking courses, accommodation and travel requests.

To coordinate away days, conferences and other events, as required.

Arranging, typing and collation of ‘My Annual Review’ and reviews of staff ensuring timelines are adhered to.

Responsible for ensuring that accurate work is completed within the time limits and standards set.

To work effectively both independently and as a team member.

Responsible for own Essential Training requirements.

To be able to work flexibly and provide cover which may include the requirement to travel to different sites.

To undertake any other duties that would be a reasonable expectation of the role.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £26.40 (standard) or £54.40 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £16 per year applies.

Please note that this post does not meet the pay level required for a Skilled worker visa.

Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa