Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 186-995-26-FS
- Employer
- Nottinghamshire Healthcare NHS Foundation Trust
- Employer type
- NHS
- Site
- Wathwood Hospital
- Town
- Rotherham
- Salary
- £25,760 - £27,476 per annum (pro rata for part time)
- Salary period
- Yearly
- Closing
- 16/11/2026 23:59
Employer heading
Secretary
NHS AfC: Band 3
We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility
Job overview
Wathwood is a CQC rated ‘good’ secure mental health hospital that prides itself on providing the highest quality of care to our patients.
We are seeking to recruit a Band 3 Secretary to join our fantastic social work and psychology team within the Hospital.
Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £20.00 (standard) or £41.00 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.
You are encouraged to enrol for the DBS Update Service. An annual fee of £15 per year applies.
Main duties of the job
We are looking for an enthusiastic, compassionate and highly motivated secretary to provide an efficient, comprehensive and confidential secretarial and administrative service to the Social Work Manager, Psychology Manager and their teams within, Wathwood Hospital.
Therefore, applicants will need to:
Have excellent interpersonal and communication skills
Have excellent organisational skills
Recognise the importance of confidentiality and joined up working to provide the best care for patients
The ability to work effectively with team members from different disciplines
We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes supervision and a supportive and strong health and well-being team.
You will be required to complete mandatory training to assist your professional development.
Working for our organisation
#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons
We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment
Detailed job description and main responsibilities
To undertake administrative and secretarial work as required by the Social Work Manager, Psychology Manager and wider management team. This may include but is not limited to:
• Organising and minuting meetings held by the psychology and social work manager. This includes booking rooms, sending invitations, managing the action log and minuting and disseminating information.
• Minuting team meetings chaired by social work manager or psychology manager or those that deputise.
• Maintaining databases
• Capturing discussions within team meeting and adding summary entries onto the patient files as directed by manager
• Occasionally typing session notes that are dictated.
• Support with collecting and organising data for reports for the manager
• Summarising information
• Collating information from the team to pass on to the manager
• Printing and putting together workbooks
• Support with formatting and printing of documents
• Support with diary management of the managers
• Support the induction of new staff members e.g setting up on systems, booking training, organising contracts etc
• Deal efficiently with correspondence, monitoring telephone enquiries and directing the call appropriately.
• Using Microsoft Excel produce reports, graphs and charts as requested.
• To liaise and deal with all external agencies, clients and carers.
• To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.
Person specification
Values and Behaviours
Essential criteria
- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Physical Requirements
Essential criteria
- Able to undertake Breakaway Training
Qualifications - Academic/Craft/Professional
Essential criteria
- OCR text processing level III or equivalent
- Educated to NVQ Level 3 standard, or equivalent knowledge and experience
Desirable criteria
- Powerpoint
- GCSE English or equivalent
Training
Essential criteria
- Participate in mandatory training
Experience
Essential criteria
- Work as part of a team and work without supervision
- Knowledge of confidentiality and the Data Protection Act
- Previous administration experience
- Previous work experience of Microsoft Office packages
- Work experience of producing graphs/charts/reports in Microsoft Excel
- Experience of working with computer databases
- Understanding of data protection and maintaining strict confidentiality
- Previous experience of working in a busy office environment to senior management level
- Good oral and written communication
Desirable criteria
- Worked within NHS or Social Services
Knowledge and Skills
Essential criteria
- Clear and effective communication skills
- Flexible approach to working practices
- Ability to prioritise workload
- Understanding of computer and paper filing systems
- Time management skills
- Ability to communicate with clients, carers, staff and visitors in an appropriate manner
- Flexibility
Desirable criteria
- Minute taking
- Audio typing
Contractual Requirements
Essential criteria
- Full time 37.5 hours per week
Employer certification / accreditation badges
Applicant requirements
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Documents to download
Further details / informal visits contact
- Name
- Tansy Warrilow
- Job title
- Psychology Manager
- Email address
- [email protected]
List jobs with Nottinghamshire Healthcare NHS Foundation Trust in Administrative Services or all sectors