Job vacancy: Administrator for Looked After Children, Sherwood Forest Hospitals NHS Foundation Trust, Sutton in Ashfield

Job summary

Main area: Community Paediatrics
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 15 hours per week (Thursday & Friday)
Job ref: 214-W&C-7190565

Employer: Sherwood Forest Hospitals NHS Foundation Trust
Employer type: NHS
Site: King's Mill Hospital
Town: Sutton in Ashfield
Salary: £24,625 - £25,674 per annum pro rata
Salary period: Yearly
Closing: 26/06/2025 23:59

Administrator for Looked After Children

NHS AfC: Band 3

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

Detailed job description and main responsibilities

To understand the role in more detail, please refer to the attached job description and person specification.

Person specification

Knowledge Requirements

Essential criteria

Excellent communication skills
Problem solving skills
Excellent organisational skills
Diplomacy and tactfulness
Prioritisation skills
Computer literate with excellent keyboard skills
Knowledge of databases, spreedsheets, ie PAS, excel or similar applications
Confidentiality & Data Protection
Health & Safety
Equality & Diversity

Desirable criteria

Working knowledge of the NHS
Sound office clerical background providing knowledge of relevant procedures

Qualifications

Essential criteria

Good general education including GCSE English at grade C or above or equivalent
RSA III typing/audio typing/word processing qualification or equivalent experience
Have, or be working towards, NVQ level II in business administration, or have extensive equivalent experience

Desirable criteria

NVQ III business administration
ECDL
Shorthand speeds of 80- 100WPM

Further Training

Essential criteria

Evidence of continuous professional development

Experience

Essential criteria

Proven previous customer care and secretarial experience
Experience of collating information for displaying in reports
Proficient and extensive experience of working with Medway, System one, Microsoft office and Outlook including scheduler
Minute taking experience
Ability to build and maintain good working relationships with staff at all levels
High level of understanding and experience of working under the Data protection act 1998, in order to maintain strict confidentiality
Previous NHS experience

Desirable criteria

Working at a similar level in a large organisation
Understanding of organisational structure

Contractual Requirements

Essential criteria

Flexibility in working hours
Ability to work on own initiative
Attend mandatory training

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process. Applications, including personal statements and behaviour examples, must be truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

If you would like this information in an alternative format or in a different language please contact us on 01623 622515 ext 3271.

Please note that we no longer accept handwritten/paper applications and that the email address given on your application will be used for all correspondence regarding this post.

We reserve the right to close a vacancy before the closing date if a sufficient number of applications have been received. Priority for vacancies at the Trust will be given to existing employees of Sherwood Forest Hospitals NHS Foundation Trust whose roles are currently at risk of redundancy due to organisational change.

Only applications received on or before the closing date will be considered for short listing. This is to ensure that the Trust meets its commitment to Equality of Opportunity.

In submitting an application, you authorise Sherwood Forest Hospitals NHS Foundation Trust to confirm any current and previous NHS Service details and you agree to the Trust obtaining and transferring personal date held about you, including Occupational Health data (inoculations and screening tests). This data will be shared using the NHS Electronic Staff Record (ESR) and third party systems via an automated process and will only be used for the purposes of maintaining your employment record.

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and then the money will then be deducted from your first salary once you've commenced employment. The current price of a check is £26.40 for a standard check and £54.40 for an enhanced. If you are asked to complete a DBS check and have a previous identity that you do not wish to be disclosed to your employer and/or on your DBS certificate, you should call or email the dedicated sensitive applications team before submitting your application. The team is experienced in dealing with sensitive cases and will advise you of the process and what you need to do.

Please note any genuine job offer letters will only be received if you have applied, interviewed, and received a verbal offer from the appointing manager for a vacancy within Sherwood Forest Hospitals. If you receive a job offer and you are not sure of its authenticity, please report it to the following email [email protected]