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Job summary

Main area
Administrative and Clerical
Grade
NHS AfC: Band 3
Contract
Secondment: 7 months (Until 31st March 2026)
Hours
  • Full time
  • Part time
37.5 hours per week (Office hours between 08:00-17:00 - Would consider 30 hours. Must be able to work flexibly and out of hours on occasion)
Job ref
214-CSTO-7215182-A
Employer
Sherwood Forest Hospitals NHS Foundation Trust
Employer type
NHS
Site
King's Mill Hospital
Town
Sutton-in-Ashfield
Salary
£24,937 - £26,598 per annum pro rata
Salary period
Yearly
Closing
27/08/2025 23:59

Employer heading

Sherwood Forest Hospitals NHS Foundation Trust logo

Case Notes Store / Admissions Trainer

NHS AfC: Band 3

Thank you for your interest in this role, we would be delighted to welcome you to Sherwood Forest Hospitals.

Sherwood is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and know that happy colleagues deliver better care.

Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.

We would love you to join us.

Job overview

Are you ready to take the next step in your career? Join our dynamic Patient Services Team and embark on a journey of growth and development. We're offering you the chance to play a pivotal role in ensuring our Case Note Store team are competent within their role, a critical function in patient administration. 

Why Choose Us:

Gain Invaluable Experience: Our role provides a hands-on experience that's essential for your future career progress in patient administration. You'll learn the ropes and build skills that will set you up for success.

Expert Guidance: While you'll be part of a talented team, our Medical Records Manager will lead the day-to-day operations, and you'll have the full support of an experienced Team Leader. Collaboration and mentorship are at the heart of what we do.

Vital Mission: As part of our team, you'll contribute to the seamless functioning of our department, ensuring that staff are competent within their roles to ensure every outpatient attendance and emergency admission is supported by meticulously prepared case notes.

This isn't just a job; it's a chance to grow, learn, and make a real impact in patient care. Take the leap, join our team, and together, let's shape the future of patient administration! 

Main duties of the job

The main duties of the job are to support the Medical Records Manager and Team Leader as follows:

  • Training of staff in liaison with departmental leadership team
  • Ensuring robust induction for all new starters
  • Ensuring KPI's are above trust target
  • Keeping the team up to date with any changes in the department regarding processes etc.

Please see job description for full duties of role.

This roles requires flexibility to support with training all teams within case note store including out of hours admissions. This may mean working evenings, nights or weekends.

Working for our organisation

We are an award-winning NHS Foundation Trust working alongside health and social care colleagues across the county to provide acute and community healthcare services to more than 420,000 people across Mansfield, Ashfield, Newark and Sherwood, and parts of Derbyshire and Lincolnshire. 

We put the patient at the heart of everything that we do and it is our aim to make sure that every patient is treated as we would want a member of our own family to be treated. At the same time, we expect our staff to be caring, kind and courteous to each other and to look out for each other. We believe that we are truly a clinically-led organisation. 

We are proud that our Trust colleagues have voted us the best acute Trust to work for in the East Midlands for seven years running in the National NHS Staff Survey, while the Care Quality Commission has rated our Trust as ‘outstanding’ for care and our King’s Mill Hospital as the only ‘outstanding’ NHS-run hospital in the East Midlands. 

Detailed job description and main responsibilities

To see the full detailed job description and main responsibilities of the job please refer the job description attached.

Not all of our roles are eligible for sponsorship to find out which roles are eligible for sponsorship please refer to the shortage occupation list found here:

Skilled Worker visa: eligible healthcare and education jobs - GOV.UK

Home Office guidance has changed as of the 9th April, anyone that requires switching visa type may not be eligible for sponsorship even if the role is on the shortage occupation list.

Person specification

Knowledge

Essential criteria
  • Computer literate with excellent keyboard skills
  • Excellent communication skills
  • Knowledge of Medway particularly Admissions and Case Note modules
Desirable criteria
  • RASII or ECDL

Qualifications

Essential criteria
  • Good general education including English GCSE at grade C or above (or equivalant)
  • IHRIM Certificate or equivalant level of experience
Desirable criteria
  • European Computer Driving Licence
  • NVQ Level II Admin

Further Training

Essential criteria
  • Retention and Destruction processes

Experience

Essential criteria
  • Experience of working within an office environment
  • Customer Care experience
Desirable criteria
  • Training experience

Contractual Requirements

Essential criteria
  • Ability to work under pressure and adhere to strict deadlines
  • Good team member
  • Diplomatic and tactful

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPathway to excellenceCare quality commission - GoodCarer Friendly Employer 2021Mindful employer.  Being positive about mental health.Disability confident employerCare4NottsTime to changeFair Train Silver StandardStep into healthNational Preceptorship for Nursing Quality MarkArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
Natalie Hinks
Job title
Medical Records Manager
Email address
[email protected]
Telephone number
01623622515
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