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Job summary

Main area
Medical Education
Grade
NHS AfC: Band 5
Contract
Fixed term: 12 months (Post to run from 1 October 2025-30 September 2026)
Hours
Full time - 37.5 hours per week
Job ref
321-CENT-7403978-B5-INT
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
George Pickering Education Centre
Town
Headington
Salary
£31,049 - £37,796 per annum pro rata
Salary period
Yearly
Closing
14/09/2025 23:59
Interview date
01/10/2025

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

Senior Medical Education Administrator

NHS AfC: Band 5

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

The quality management of clinical placements and teaching is crucial to ensuring an excellent learning experience for medical students, physician associate students and doctors in training.  The post holder will fulfil a key role facilitating and co-ordinating teaching, placements and other educational activities for the Trust, to ensure the effective delivery and administration of medical education and training is of the highest quality and standards, in line with their requirements and those of the GMC.

Main duties of the job

To administer:

Clinical placements

Teaching

Induction and onboarding

Mock OSCEs

Student Assistantships

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. 

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Detailed job description and main responsibilities

The post holder will fulfil a key role facilitating and co-ordinating teaching, placements and other educational activities for the Trust, to ensure the effective delivery and administration of medical education and training

Person specification

Education and Qualifications

Essential criteria
  • Relevant knowledge, experience and training acquired through degree or equivalent experience.
  • 3 A Levels (or equivalent) at Grade C or above
  • GCSEs (or equivalent) in English and Maths at Grade C or above.

Experience

Essential criteria
  • Proven administrative experience
  • Proven experience of taking minutes and organising meetings
  • Proven experience of working in a busy customer focused environment

Personal Skills

Essential criteria
  • Excellent communication skills both verbal and written
  • Excellent interpersonal skills and ability to deal with a wide range of people including senior members in the Trust
  • Excellent time management and organisational skills
  • Excellent numeracy and literacy skills
  • Excellent information management skills – both paper based and electronic
  • Able to multi task
  • Able to work in a team and independently and unsupervised
  • Able to use initiative
  • Able to work effectively under pressure
  • Able to assimilate information
  • Able to deal with sensitive issues and to feel comfortable doing so
  • Able to put forward suggestions for change
  • Able to deal with frequent interruptions
  • Able to travel to meetings off site
Desirable criteria
  • Knowledge of NHS and Higher Education Structures
  • Knowledge of current medical education
  • Ability to present the same information in different ways to different groups

Behavioural Skills

Essential criteria
  • To adhere to the vision and values of the Trust Vision and values - Oxford University Hospitals (ouh.nhs.uk)
Desirable criteria
  • Good Microsoft Office computer skills including Teams
  • Experience and skills of technology for hybrid teaching

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Documents to download

Apply online now

Further details / informal visits contact

Name
Chantal Vermenitch
Job title
Medical Education Manager
Email address
[email protected]

If you have problems applying, contact

Address
Corporate, Estates, ROE & SUWON
OUH Recruitment Team
Telephone
01865 743462
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