Job vacancy: Centralised - ILD MDT Co-ordinator and Data Manager, Oxford University Hospitals NHS Foundation Trust, Headington

Job summary

Main area: Respiratory Medicine
Grade: Band 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 321-MRC-7186095-B4

Employer: Oxford University Hospitals NHS Foundation Trust
Employer type: NHS
Site: Churchill Hospital
Town: Headington
Salary: £26,530 - £29,114 per annum/pro rata
Salary period: Yearly
Closing: 16/06/2025 23:59

Centralised - ILD MDT Co-ordinator and Data Manager

Band 4

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values

Detailed job description and main responsibilities

The purpose of this role is to provide high standard, efficient and comprehensive support to clinical teams within the Respiratory Medicine Service. The post holder is responsible for managing the delivery of Multi-Disciplinary Team (MDT) meetings, facilitating data collection for diagnosed and suspected Interstitial Lung Disease (ILD) patients and entering information onto appropriate databases, tracking patients through diagnostic and management pathways and collating information for benchmarking and auditing against national standards.

This role is integral to the smooth-running and efficiency of this sub-speciality.

The post holder is expected to work within the wider administrative team and alongside clinical staff to deliver a high standard of patient care and proactively contribute to the ongoing development and improvement of the service.

Key Duties:

Establish and maintain effective working relationships with colleagues across the region to ensure effective communication between regional and peripheral centres
Work alongside other non-clinical staff to provide robust administration that underpins the delivery of a high quality outpatient service and demonstrate high levels of patient care at all times.
Be flexible in your approach to work, particularly being willing to cover other job roles during periods of absence or high demand and work varying hours as required to ensure that the service maintains an adequate level of cover during core hours.
To actively participate in and support the induction and training of new members of staff within the team, as well as the implementation and development of new systems and processes to enhance the Respiratory service.
Attend Departmental meetings, training and your annual appraisal as required to ensure that you maintain an up-to-date working knowledge of service and trust procedures.
Act in a manner aligned to our Trust Values and consistently demonstrate the behaviours that will ensure we achieve our ambition of delivering compassionate excellence.
Perform any other duties appropriate to the grade and objective of the post as directed by the Admin Team Leader, or Unit Manager.

Person specification

Essential/ desireable

Essential criteria

At least 5 GCSE’s or equivalent (including Maths and English)
Previous experience working as part of a team and on own initiative
Excellent communication skills
A flexible, positive and professional attitude, keen to learn and progress within the role.
Administration experience

Desirable criteria

NHS experience
Knowledge of Interstitial Lung Disease & Respiratory services

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

No unsolicited recruitment agency telephone calls or emails.

Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.

Documents to download

Apply online now

Further details / informal visits contact

Name: Ross Glover
Job title: Assistant service manager
Email address: [email protected]
Telephone number: 01865 225252

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Job summary

Employer heading

Centralised - ILD MDT Co-ordinator and Data Manager

Band 4

Job overview

Main duties of the job

Working for our organisation