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Job summary

Main area
Administrative
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 8 hours per week (TWO DAYS PER WEEK - MONDAY TO FRIDAY DAYS TO SUIT)
Job ref
321-CENT-7061165-B3-PUB
Employer
Oxford University Hospitals NHS Foundation Trust
Employer type
NHS
Site
CHURCHILL HOSPITAL
Town
OXFORD
Salary
£24,625 - £25,674 Per annum pro rata
Salary period
Yearly
Closing
11/06/2025 23:59
Interview date
17/06/2025

Employer heading

Oxford University Hospitals NHS Foundation Trust logo

Administrative Secretary /Bookkeeper

NHS AfC: Band 3

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

 

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

 

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

 

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


 

Job overview

We are looking for enthusiastic people with excellent organisational and communication skills to work in our friendly and dynamic department. 

The primary purpose of this role is to keep accurate recording of figures in the ledger liaising with the accountant as required & payment of all invoices.

The post holder will assist in providing general administration and clerical support and accounting functions to the Churchill Hospital League of Friends .

Main duties of the job

 

  • To assist with the administration and accounts of the Churchill Hospital League of Friends
  • Keeping records up to date.
  • Liaise with the accountant to complete VAT returns online
  • Keeping accounts up to date in the ledger
  • Payment of all invoices
  • To maintain data base records regarding volunteers. Deal with Volunteer applications
  • Support the Chairman keeping accurate records for submission to the Charity Commission
  • Ordering of stationery
  • Order as required items for the Tea Bar
  • Attend monthly committee meeting including taking minutes
  • Attend AGM meeting once a year reporting on the finances for the year

Working for our organisation

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. 

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. 

Detailed job description and main responsibilities

Please see attached Job description and person specification for full details of role and responsibilities.

This role is part time – 8 hours per week (TWO DAYS PER WEEK - MONDAY TO FRIDAY DAYS TO SUIT)

You will be given all the support you need to steer the department to be an always improving team that is delivering, performing and operating a safe environment.

Person specification

BOOK KEEPING EXPERIENCE GENERAL OFFICE DUTIES

Essential criteria
  • EXPERIENCE IN PREVIOUS ROLE
Desirable criteria
  • PREFERED SOME BASIC ADMIN EXPEREINCE /BOOK KEEPING

Employer certification / accreditation badges

Fair Train work experience quality standard - gold standardVeteran AwareApprenticeships logoNo smoking policyPositive about disabled peopleArmed Forces Covenant (Silver Award)Embracing Equality Diversity InclusionDisability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Prince's Trust - Proud to support the Prince's trust - Youth can do itStep into healthArmed Forces Covenant

Documents to download

Apply online now

Further details / informal visits contact

Name
MAUREEN COMLEY
Job title
CHAIRMAN LEAGUE OF FRIENDS
Email address
[email protected]
Telephone number
07746561037
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