Job summary
- Main area
- Admin
- Grade
- Band 4
- Contract
- Permanent: Full time
- Hours
- Part time - 22.5 hours per week (Over 5 days)
- Job ref
- 267-FS7999926
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Littlemore Mental Health Centre
- Town
- Oxford
- Salary
- £28,392 - £31,157 Per annum | pro rata
- Salary period
- Yearly
- Closing
- 18/06/2026 23:59
Employer heading
Forensic Administrator - Littlemore, Oxford
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you an admin looking for a new challenge in mental health? Or looking for a change of pace in your work?
We are looking for an excellent administrator to join our admin team at Oxford Clinic, Littlemore Mental Health Centre in Oxford. You will work with Bed Manager and senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team.
Please note this role is part-time working 22.50 hour per week.
Main duties of the job
You will need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational / prioritisation skills, knowledge of Microsoft Office, Word, Excel, managing Outlook diaries, and minute taking and will be able to liaise with employees at all levels. They will also have the skills to handle all contacts confidently with compassion, patience and professionalism.
This will suit someone who enjoys being busy, where they would be able to work as a part of a team, as well as using their own initiative. This is an important role which helps run an efficient service but is also an extremely rewarding one.
We are recruiting for a part-time position of 22.5 hours per week, to be worked flexibly across Monday to Friday. Working patterns will be agreed with the successful candidate, ensuring coverage across the working week. This is a hybrid role: 2 days based at the office, 3 from home.
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We will offer the successful candidate a supportive team, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging working environment.
We are looking for an individual with
- Experience of working within an administrative role
- Good communication skills
- Good written and verbal skills
- Experience of servicing meetings including minute taking.
- Word processing experience with audio and copy typing
- The ability to work under pressure
- Ability to prioritise own workload
- An understanding of GDPR and the Data Protection Act
- A commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Knowledge of Microsoft Office packages including Microsoft Teams
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Qualifications – Academic/Skills/Professional
Essential criteria
- Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field
Desirable criteria
- Formal Secretarial Training (eg RSA) or other business administration qualification
Knowledge Requirement
Essential criteria
- Good written and verbal skills
- Working knowledge of the internet
- Knowledge of Microsoft Office Packages including Outlook and Calendar
Desirable criteria
- Some knowledge of Criminal Justice System and Mentally Disordered Offenders
Experience
Essential criteria
- Experience of working in an administrative role
- Previous experience within an NHS/healthcare setting
- Word processing experience with both audio and copy typing
- Experience of servicing meetings including minute taking
- Ability to work alone and as part of team
- experience in working with data
- experience in working with deadlines
Desirable criteria
- Previous experience working in a mental health setting
Personal Qualities
Essential criteria
- Good communication skills
- Good organisational skills and the ability to work under pressure
- Ability to liaise with all professions and clients in a confident, helpful and effective manner
- Ability to prioritise own workload
- Able to work under pressure
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Understanding of GDPR and the Data Protection Act
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Bea Borowski
- Job title
- Office Manager
- Email address
- [email protected]
- Telephone number
- 07385395237
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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