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Job summary

Main area
Archivist
Grade
Band 7
Contract
Fixed term: 10 months (Please link contract to maternity cover)
Hours
Part time - 15 hours per week (Hybrid working - Flexibility in days worked)
Job ref
267-CS7534991
Employer
Oxford Health NHS Foundation Trust
Employer type
NHS
Site
Oxfordshire History Centre
Town
Oxford
Salary
£47,810 - £54,710 Per annum
Salary period
Yearly
Closing
14/12/2025 23:59

Employer heading

Oxford Health NHS Foundation Trust logo

Archivist

Band 7

Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).

We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.

We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.

We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.

Good luck and we hope to hear from you.


 

Job overview

Are you passionate about preserving vital records and ensuring the integrity of historical information? Oxford Health NHS Foundation Trust is seeking a detail-oriented and proactive Archivist for a fixed-term position for 6 to 10 months within our Oxfordshire Health Archives. This temporary role is crucial for maintaining, organising, and safeguarding our archives, ensuring that key documents are accessible for both present needs and future generations.

As an Archivist, you will manage the storage, cataloguing, and retrieval of records, support compliance with legal and regulatory standards, and assist internal and external stakeholders in accessing archived materials. You will play a key part in supporting the Trust’s mission by protecting sensitive information and upholding the highest standards of data stewardship.

We are looking for someone with excellent organisational skills, strong attention to detail, and a commitment to confidentiality. Experience with archival management systems, a collaborative approach to working within a team and ability to supervise an archives assistant are essential.

Main duties of the job

In all cases for the Oxford Health NHS Foundation Trust and University Hospitals NHS Trust and the Department of Health:

  • To carry out the statutory functions required under the Public Records Acts.
  • To run the Archives Department
  • To advise on the care and administration of semi-current and recent records

To advise on legislation relating to record keeping.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

•    Excellent opportunities for career progression
•    Access to tailored individual and Trust wide learning and development
•    27 days annual leave, plus bank holidays, rising to 33 days with continuous service
•    NHS Discount across a wide range of shops, restaurants and retailers
•    Competitive pension scheme
•    Lease car scheme
•    Cycle to work scheme
•    Employee Assistance Programme
•    Mental Health First Aiders
•    Staff accommodation (please note waiting lists apply)
•    Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. 

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification

Knowledge

Essential criteria
  • Understanding of the requirements and obligations of Public Records Act, Data Protection Act and Freedom of Information Act and Knowledge of palaeography and history of land law
Desirable criteria
  • Management of Staff

Qualifications

Essential criteria
  • Professional Archives Qualification

Experience

Essential criteria
  • Experience in using CALM and Keeping up to date with current legislation and professional development

Skills

Essential criteria
  • Strong communication skills in all media
  • Ability to apply and keep to deadlines
  • Ability to set priorities
  • Computer literacy in Microsoft systems

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStep into healthNHS 75th BirthdayDefence Employer Recognition Scheme (ERS) - Gold

Applicant requirements

You must have appropriate UK professional registration.

Documents to download

Apply online now

Further details / informal visits contact

Name
Mark Underwood
Job title
Head of Information Governance
Email address
[email protected]
Telephone number
07810 040307
Additional information

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own. 

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application. 

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