Job summary
- Main area
- HR
- Grade
- Band 4
- Contract
- Fixed term: 12 months (to cover maternity leave and can be offered as a secondment opportunity)
- Hours
- Full time
- Flexible working
- Compressed hours
- Job ref
- 267-CS7077642-A
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Littlemore Mental Health Centre
- Town
- Oxford
- Salary
- £26,530 - £29,114 per annum | pro rata
- Salary period
- Yearly
- Closing
- 21/05/2025 23:59
Employer heading
Recruitment Compliance Officer
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Do you have experience of working in a busy and fast-paced recruitment team and providing a positive candidate experience?
We are on a mission to improve our candidate journey and ensure that anyone interested in joining our Trust receives clear communications, guidance and support throughout the process.
This is a key role within our Resourcing Compliance team which works closely alongside our Talent Acquisition and Marketing & Events teams, providing a holistic candidate experience to ensure that once moved to offer stage, new starters are progressed through our onboarding process in a timely manner whilst providing a friendly and welcoming service.
Oxford Health offers many career pathways; our team is part of a larger HR department, working collaboratively with our colleagues on many workstreams and projects. We have a strong learning culture and will support your personal and professional development in this role where you'll have access to trust-wide learning and development programmes.
If you have bags of initiative, are enthusiastic, helpful, can communicate really effectively, possess excellent attention to detail and want to join a team on a continuous improvement journey then we would love to hear from you!
This is a full time 12 month fixed term contract based at our HQ in Littlemore, Oxford. You'll be required to work a minimum of 2 days per week in the office or at events in the Oxfordshire area. The remaining 3 days can be worked from home or in the office.
Main duties of the job
- Ensure that the necessary and correct information is provided by the hiring manager prior to starting the pre-employment checks
- Be first point of contact for candidates completing on-line forms and assisting candidates with any queries relating to the pre-employment stage
- Prioritise own workload and meet pre-employment KPI’s, keeping recruitment managers informed of any potential delays
- Ensure that all pre-employment checks are completed and that NHS guidelines on references, eligibility to work, DBS and Occupation Health clearance are followed
- Ensure timely and appropriate communication with recruiting managers is maintained
- Keep the Talent Acquisition Team and Recruitment Compliance Team up to date with numbers of candidates in the pipeline and any difficulties in engaging with candidates and hiring manager
- Input data and generate correspondence via the ESR/E-Rec/Trac systems as required in the administration of the recruitment process
- Process payroll for new starters
Please refer to the job description attached for a comprehensive list of duties
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
Ideally you will have had experience within a recruitment team, or if not within customer services or HR, and will be familiar with employment legislation and the stages involved in getting someone ready to join an organisation.
You will require knowledge of MS Office systems and be confident in communicating both verbally and over email in a professional and proficient manner. Any experience of an ATS (we currently use TRAC) would be advantageous but you should be able to pick up systems quickly and be confident with automation whilst still ensuring the human element is evident.
Before Applying
Please see the attached JD for further information which will help you write your supporting statement. You will also need to attach/upload your CV or if you don't have a CV you will need to include your relevant career history in the supporting statement as well.
Key elements we will be looking for you to address in your application are: any experience of pre-employment checks, recruitment, data entry, communication, candidate experience, team player, recruitment/HR databases, prioritising tasks, managing multiple work strands.
Person specification
Knowledge
Essential criteria
- Previous experience of working in Recruitment, HR or a Customer Service environment
- Experience of working with large amounts of data and being responsible for own work
- Proven experience in a role requiring attention to detail
Technical
Essential criteria
- Proven ability to use word, excel, access and HR databases.
- Any experience of pre-employment checks or onboarding
Personal Skills
Essential criteria
- Ability to work on own initiative as well as part of a team
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Pip Elphick
- Job title
- Resourcing Compliance Manager
- Email address
- [email protected]
- Telephone number
- 07787344871
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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