Job summary
- Main area
- HR
- Grade
- Band 4
- Contract
- Fixed term: 12 months (to cover maternity leave and can be offered as a secondment opportunity)
- Hours
- Full time
- Flexible working
- Compressed hours
- Job ref
- 267-CS7377149
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Littlemore Mental Health Centre
- Town
- Oxford
- Salary
- £27,485 - £30,162 per annum
- Salary period
- Yearly
- Closing
- 28/08/2025 23:59
Employer heading
Recruitment Compliance Officer
Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
We are seeking a detail-oriented and proactive Recruitment Compliance Officer to deliver the onboarding process for new NHS staff and honorary contract holders, ensuring compliance and smooth operational workflows.
This role requires strong project management skills, attention to detail, and experience with NHS-specific processes related to honorary contracts and letters of access arrangements. You will be tasked with reviewing, overhauling, and auditing existing procedures and forms to improve efficiency and compliance.
As a Recruitment Compliance Officer, you will play a key role in managing the end-to-end onboarding process into the NHS. Your responsibilities will include issuing offer letters, liaising with candidates throughout the onboarding journey, and completing all necessary pre-employment checks. Additionally, you will oversee the management of honorary contracts and letters of access, ensuring all documentation and processes are fit for purpose, compliant, and efficiently administered.
This is a full time 12 month fixed term contract (can be offered as a secondment opportunity) based at our HQ in Littlemore, Oxford. You'll be required to work from our office in Littlemore with some flexibility to work from home.
Main duties of the job
This role will be responsible for the administration of honorary contracts and letters of access. Part of your remit will be to conduct audits of existing processes, forms, and documentation related to honorary contracts and onboarding to ensure they are fit for purpose and lead initiatives to overhaul and improve onboarding and contractual processes, ensuring compliance with NHS policies and regulations.
You will maintain accurate records and documentation in line with data protection and confidentiality standards and monitor and report on compliance metrics, identifying areas for improvement. This will include collaborating with HR, legal, and operational teams to ensure seamless onboarding and contractual management.
Alongside the Honorary Contract work, you will be part of a wider compliance team issuing and sending offer letters to successful candidates and managing ongoing communication, liaising with candidates, hiring managers, and other stakeholders to coordinate onboarding activities.
For both the Honorary Contract work and regular hiring you will be required to complete all pre-employment checks, including DBS, references, qualifications, and right-to-work documentation.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
We offer a wide range of benefits designed to support your career and wellbeing. These include:
• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
Ideally you will have had experience within a recruitment team and be familiar with Honorary Contracts, or you will have experience within customer services, project management or HR, and will be familiar with employment legislation and the stages involved in getting someone ready to join an organisation.
You will require knowledge of MS Office systems and be confident in communicating both verbally and over email in a professional and proficient manner. Any experience of an ATS (we currently use TRAC) would be advantageous but you should be able to pick up systems quickly and be confident with automation whilst still ensuring the human element is evident.
Key elements we will be looking for you to address in your application are: any experience of Honorary Contracts, pre-employment checks, recruitment, data entry, communication, candidate experience, team player, recruitment/HR databases, prioritising tasks, managing multiple work strands.
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Interviews for this role will be held at the Littlemore Mental Health Centre in Oxford.
Person specification
Question 1: Process Improvement
Essential criteria
- Please give me an example of a process you have overhauled. What did you do and what improvements did this make?
Question 2: Organisational Skills
Essential criteria
- Please tell me about your experience of managing offer letters/pre-employment checks. What do you feel is most important about this process?
Question 3: Project Management
Essential criteria
- Please tell me about any project management experience you have. What did you learn from this experience?
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Pip Elphick
- Job title
- Resourcing Compliance Manager
- Email address
- [email protected]
- Telephone number
- 07787344871
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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