Job overview

We're recruiting for a Forensic Administrator to join our team a the Littlemore Mental Health Centre where you'll be working with the Specialist Community Forensic Team (SCFT) based at the Oxford Clinic. 

In this role, you'll provide essential administrative and secretarial support to Consultant Forensic Psychiatrists and the multidisciplinary team, ensuring the smooth operation of our forensic services. Your responsibilities will include managing correspondence, organising meetings, maintaining accurate patient records, and supporting event management.

We are looking for someone with excellent communication skills, proficiency in Microsoft Office, and experience in an administrative role. Knowledge of the Criminal Justice System and previous experience in a healthcare setting are desirable. 

If you are committed to safeguarding and promoting the welfare of vulnerable individuals, we would love to hear from you! Join us and contribute to making a difference in the lives of our patients as part of a supportive and professional environment where your skills and dedication will be valued.

Main duties of the job

• Produce correspondence and reports as required for the SCFT team Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely. Manage visit monitoring.
• Ensure electronic health records are efficiently maintained and coordinated for the SCFT Receiving complex or sensitive information, and ensuring that the information is shared with team in a timely manner.
• Entering patient information into Electronic Health Records ensuring the information is entered accurately and in a timely. This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed.
• To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence.
• Handling distressing and sensitive phone calls

Please refer to the job description attached for a comprehensive list of duties 

The recruitment process will consist of two stages:

1. Minute-taking test – to assess accuracy and attention to detail.

2. Interview – to explore skills, experience, and suitability for the role.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

•    Excellent opportunities for career progression
•    Access to tailored individual and Trust wide learning and development
•    27 days annual leave, plus bank holidays, rising to 33 days with continuous service
•    NHS Discount across a wide range of shops, restaurants and retailers
•    Competitive pension scheme
•    Lease car scheme
•    Cycle to work scheme
•    Employee Assistance Programme
•    Mental Health First Aiders
•    Staff accommodation (please note waiting lists apply)
•    Staff networking and support groups hosted by our Equality, Diversity & Inclusion team