Job vacancy: Recruitment Assistant, Oxford University Hospitals NHS Foundation Trust, Oxford

Job summary

Main area: Admin and Clerical
Grade: NHS AfC: Band 4
Contract: 9 months (Fixed Term/Secondment until March 2026)
Hours: Part time - 22.5 hours per week
Job ref: 321-CENT-7215358-B4

Employer: Oxford University Hospitals NHS Foundation Trust
Employer type: NHS
Site: OUH @ Cowley
Town: Oxford
Salary: £26,530 - £29,114 Per Annum / Pro Rata
Salary period: Yearly
Closing: 28/05/2025 23:59

Recruitment Assistant

NHS AfC: Band 4

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values

Detailed job description and main responsibilities

We are looking for a Recruitment Assistant to work on general recruitment and onboarding. Previous experience within recruitment and or a similar role is desired but full training is provided. You will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective recruitment service across our organisation. The Recruitment Team supports the recruitment and safe on-boarding of staff into the Trust and this role will specialise in general staffing recruitment.

This role will see you working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates and Internal teams. You will play a pivotal role in all day-to-day recruitment administration activities.

Care to join us...? #OneTeamOneOUH

Person specification

Eligibility

Essential criteria

Educated to GCSE or equivalent.
Administration experience in a customer-facing role.
Knowledge or use of TRAC and ESR
Microsoft Office skills

Desirable criteria

Certificate in Personnel Practice/CIPD.
Previous experience of working in a recruitment office, dealing with high volume recruitment.
Previous experience of providing advice on HR policies.
Previous experience of working in a healthcare setting.

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.

Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.

No unsolicited recruitment agency telephone calls or emails.